Administrative Support Associate I

Job Title
Administrative Support Associate I

Requisition Number
RE53886

Working Title
Onboarding Specialist

Department Name
3J515:Talent Acquisition

Work Location
Lexington, KY

Grade Level
41

Salary Range
$15.83-25.30/hour

Type of Position
Staff

Position Time Status
Full-Time

Required Education

AA

Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies

Required Related Experience

3 yrs

Required License/Registration/Certification

None

Physical Requirements

The essential job functions of this position require you to:

• communicate and build working relationships with staff and candidates
• abide by University guidelines
• maintain confidentiality
• prioritize and manage work effectively
• provide exceptional customer service and positively represent the university
• ensure work is detailed, accurate and completed in a timely manner
• perform work in a sedentary position
• interact with individuals from various levels throughout the Enterprise
• work successfully in a team as well as independently

Shift

Primarily Monday – Friday 8:00 AM-4:30 PM.

Job Summary

This role provides operational support throughout the clinical onboarding process, serving as a key point of coordination once candidates have been selected. This role manages onboarding workflows, monitors completion of pre-employment requirements, and ensures documentation, compliance checks, and system access requests are completed accurately and on time. The Onboarding Specialist partners with recruiters, hiring managers, HR, and other internal stakeholders to support a smooth and compliant transition from hire to start.

Skills / Knowledge / Abilities

The ideal candidate will possess:

• HR professional knowledge
• the ability to multitask with a strong emphasis on accuracy and attention to detail
• proficiency in Microsoft Office, to include Outlook, PowerPoint, Word, and Excel
• excellent communication skills (both written and verbal)
• demonstrated ability to provide superior customer service
• strong time management, problem-solving, critical thinking, follow-through, and planning and organizational skills
• high level of respect for confidentiality

Does this position have supervisory responsibilities?
No

Preferred Education/Experience

Experience working in an environment with high volumes and attention to detail, preferred.

Deadline to Apply
04/08/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.