Administrative Support Specialist (AS 1)

Initial Posting Date:

08/07/2025

Application Deadline:

08/14/2025

Agency:

Oregon Health Authority

Salary Range:

$3,705 - $5,066

Position Type:

Employee

Position Title:

Administrative Support Specialist (AS 1)

Job Description:

Opportunity Awaits, Apply Today!Administrative Support Specialist (AS1)

The Health Policy and Analytics division is recruiting for an Administrative Support Specialist (AS1). The main objective of this role is to offer administrative support to prominent committees and workgroups within the Health Policy and Analytics Division. This position involves assisting designated managers or program areas with various tasks to ensure efficient operations. Additionally, the role will be an active member of the administrative support team, providing backup to maintain smooth operations throughout the division.

This position falls under the AS1 classification. The AA Rate Pay Range for this position is $3,705.00 to $5,066.00 USD Monthly. The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire.

For a full review of the position description, which describes the job duties of this position pleaseclick here.

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

What We Are Looking For:

Minimum Qualifications: These qualifications must be visible in your application for consideration.

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.

OR

• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.

OR

• An equivalent combination of education and experience.

Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application and address specifically in your cover letter.

• Prepare materials and track committee member information for HPA committees.
• Compile and maintain internal operational policies for distribution.
• Schedule and calendar meetings using tools like MS Teams, Zoom, and Outlook.
• Explain laws, rules, procedures, and processes clearly to partner.
• Research and collect data, preparing comprehensive reports.
• Develop and recommend policies and procedures, identifying and solving operational problems.
• Write detailed public meeting minutes, requiring an understanding of health policy and medical terminology.
• Interpret, explain, and apply laws, rules, policies, and procedures, acting as the key contact for the public and other state agencies.
• Experience implementing accessibility best practices when supporting remote, hybrid and/or in person meetings

Application Guidance:

How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, and cover letter. Applicants who fail to submit all requested documents will not be considered for the position.

External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.

• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.
• Applicants who fail to upload resume and cover letter will not be considered. Your cover letter should describe how you meet the desired attributes for this position; your cover letter should be a maximum of three pages. Please briefly address your experience supporting prominent committees and workgroups in a remote or hybrid setting including which technology platforms you have utilized.

After You Apply:

• Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.
• Remember to check your email (including your junk folder) and Workday inbox for updates on your application.
• We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

Reminders:

• This recruitment may be used to establish a list of qualified applicants to fill current or future vacancies.
• Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!
• This position is a full-time, permanent, Service Employees International Union (SEIU) AS1 position.
• This position is Hybrid. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.
• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Senior Recruiter, Tracy Blach at: Tracy.Blach@oha.oregon.gov | 503-509-5513.

Benefits of Joining Our Team:

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with and learn from a team of bright individuals. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

• Training opportunities that will help grow your career with the State of Oregon.

Additional Details:

• The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.
• OHA does not offer visa sponsorships. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet agency employment eligibility standards.

Helpful Links & Resources:

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation and we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.

OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.