Advisory Council Project Coordinator

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$42.71 - $52.58 Hourly

Department:

Department of County Human Services (DCHS)

Job Type:

Limited Duration

Exemption Status:

United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified):

September 12, 2025

The Opportunity:

Do you like Data? Do you like giving attention to detail? Do you want to be a part of a highly efficient and successful Team! If you say “Yes” to all, we want you to apply!

Multnomah County Department of County Human Services (DCHS) invites applications to fill one (1) Full Time Limited Duration Program Specialist Senior in the Aging, Disability and Veterans Services Division. The on-site location for this position is at the Five Oaks Building, 209 SW 4th Avenue, Portland OR 97204. This position is scheduled as Hybrid Telework, 40 hours/week, Monday-Friday, 8:00 AM – 5:00 PM. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations. This is a limited duration position and is funded for up to 2 years but may end sooner.

The eligible list created from this recruitment may also be used to fill future regular, limited duration, or temporary positions in DCHS.

About the Position:The Program Specialist Senior will lead the recruitment, enrollment, training, and retention for ADVSD's advisory councils, as well as build and strengthen relationships between the councils and Multnomah County. Additionally, the Program Specialist Senior will help collect, organize and manage data collection, support program initiatives, and engage in policy analysis to support legislative efforts for the division.

Required Knowledge Skills and Abilities (KSA):Advanced Knowledge of Tableau – Building. In order to determine the level of skills, a test will be administer in advance.

Primary responsibilities include:

A. Advisory Councils, Community Engagement

• Lead the recruitment, enrollment, training, and retention for ADVSD's advisory councils, Aging Services Advisory Council, and Disability Services Advisory Council. Foster relationships with new and existing members of the advisory councils. Lead the creation of any new advisory councils.
• Maintain, support, and work with the different County departments for compliance of the Advisory councils with County and State/Federal requirements, bylaws, meetings, training, public comment, and participation on events. Liaison with O4AD (Oregon Association of Area Agencies on Aging and Disability) organization for council work, engagement, advocacy, and meetings.
• Facilitate meetings with advisory council members and public attendees. Identify problems and formulate solutions independently or through consensus with stakeholders. In collaboration and under the supervision of the Division's Project Manager, lead, plan and coordinate collaborations within the ADVSD division, between DCHS divisions, across County departments, with other jurisdictions (local, state, federal, and tribal nations), other community partners and groups, with a focus on project planning, and management, as well as establishing KPIs (Key Performance Indicators), SMART goals (Specific, Measurable, Achievable, Relevant, and Time-bound), and setting up the tracking of requirements in different systems (such as SmartSheets, Asana, Google systems, etc.). Establish and maintain working and respectful relationships with new prospective working partners for ADVSD including private businesses, clients, family and caregivers of clients, and non-profit organizations. Collaborate and support County-wide DEI (Diversity, Equity and Inclusion) initiatives.

B. Initiatives, Research and Analysis

• Create, maintain, and update different systems where ADVSD collects information related to the division's work. Including, but not limited to demographic data, utilization of programs, proposed initiatives and population impact, scopes of work, planning, implementation, and lessons learned. Participate in the planning, implementation, and follow up of the Area Plan as required by the Older Americans Act (OAA) in collaboration with senior leadership for the division, program managers, supervisors, staff members, contractors and clients.
• Collaborate in the creation of surveys needed for program and project implementation. Participate in data related councils and community of practices (CoP), as well as community engagement councils/CoP, and support the Strategic Work Portfolio creation every fiscal year to senior leadership, and ADVSD programs.
• Assist and participate in the creation of the ADVSD annual budget and program offers. Act as the primary driver and designated spokesperson on assigned project, other than the manager for highly complex interdivisional and inter-agency strategic programs.
• Identify program structure, staffing, and operations to develop recommendations and implement changes. Propose, develop, establish and support the implementation processes for training and supporting staff/community partners who will assume long-term responsibility for new programs. Collaborate and establish reporting processes and systems. Tableau dashboard building and proficient Smartsheet building will be needed.

C. Policy and Legislative Engagement

• Lead the participation of ADVSD during the legislative sessions at the local, state and federal level as needed. Advise senior management on policy and organizational issues. Analyze federal, state, and local policies to ensure fidelity and intended outcomes with ADVSD's mission, and to identify potential areas of collaboration, growth and policy development.
• Produce reports, and analysis related to the legislative session, and proposed policy changes that might impact ADVSD and its services.
• Research local, state and national best practices and service models that address areas of ADVSD work, with strong focus on older adults, people with disabilities, veterans, and their caregivers, and other potential tangential areas.
• Participate in the development of comprehensive program policies, reporting, and procedures for new projects and initiatives.

To Qualify:

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant. For details about how we typically screen applications, review our overview of the selection process page.

Minimum Qualifications/Transferable Skills*:

• Ability to promote a culture of respect, inclusiveness, and appreciation of diverse perspectives, backgrounds, and values.
• Equivalent to the bachelor’s degree And
• Three (3) to six (6) years of experience that demonstrates the ability to perform the duties the position. (Equivalency 7-10 years of qualifying training and/or experience).
• Must have a valid driver license by time of hire
• Must pass a criminal background check

We acknowledge that experience and transferable skills can be obtained through traditional and nontraditional means, we encourage and support all candidates who believe they have the experience needed to apply

*Transferable skills: Your transferable skills are any skills you have gained through education, work experience (including the military) or life experience that are relevant for this position. Be sure to describe any transferable skills on your application and clearly explain how they apply to this position. Screening and Evaluation:

The Application Packet:

Attachments will not be reviewed unless specifically requested. Only apply once for this opportunity.

Your completed application must include all of the following:

• Resume: Completed online application and/or resume.

• Cover Letter: Please attach your cover letter as a separate document. Please be thorough in your responses, as these materials will be scored and determine your eligibility to advance in this recruitment process. Please be clear and specific in the applicable sections of the online application/resume about how your background is relevant. This information must also be consistent with your response if applicable.

Internal candidates: After you have submitted your application, please check your Workday inbox and complete the Veterans’ Preference Questionnaire prior to application deadline Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference for this recruitment. Review our veterans’ preference page for details about eligibility and how to apply. The recruiter as listed on the job announcement must receive all required documentation by the closing date of the recruitment.

The Selection Process: For details about how we typically screen applications, review our overview of theselection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications

• An evaluation of application materials to identify the most qualified candidates

• Consideration of top candidates through phone screen and/or interview(s)

• Background and reference checks Note: Application information may be used throughout the entire selection process. This process is subject to change without notice.

ADDITIONAL INFORMATION:

Type of Position: This hourly union-represented position is eligible for overtime pay.

Benefits: Multnomah County offers a comprehensive Benefit package to all eligible employees.

Pay Equity: The county regularly reviews pay equity for our workforce. When setting pay we consider applicants’ education, experience, seniority, training, and tenure in relation to other employees performing a similar level of work.

ADDITIONAL DETAILS:

Hybrid Telework: This position is designated as “hybrid telework,” meaning you will be working both remotely (from home) and in person at an onsite location. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations.

Work Location: This position works onsite located at Five Oaks Building, 209 SW 4th Avenue, Portland OR 97204.

Serving the Public, Even During Disasters: Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter:

Gary Miguel

Email:

gary.c.miguel@multco.us

Phone:

+1 (503) 3148943

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile:

6088 - Program Specialist Senior