Assistant Chief of Fiscal/Administrative Services(Hybrid)

Introduction

Do you have extensive knowledge and experience with a combination of fiscal/administrative functions? If so, please consider joining our team!

The State of Connecticut, Department of Children and Families (DCF) – Fiscal Services Division – is accepting applications for one (1) Assistant Chief of Fiscal and Administrative Services position, in Hartford, CT.

In collaboration with the agency's Chief Fiscal Officer and the other Assistant Chief of Fiscal and Administrative Services, this position will help lead the fiscal services division of DCF, which encompasses approximately 114 employees working in the following units: Business Office (Purchasing / Accounts Payable / Asset Management / Fleet Operations), Budget (State Accounting / Grants Accounting / Rate Setting), Child Welfare Accounting, Contract Management, Revenue Enhancement and Payroll. DCF manages a roughly $800 million state budget and approximately $200 million in federal grants annually. Specifically, this position will be responsible for direct management of the Contracts, Payroll and Budget Units.

Position Highlights:

• Location – 505 Hudson Street, Hartford, CT
• Full-time | 40 Hours per week | Monday – Friday
• Flexible hours and ability to telework

What we can offer you:

• View our newState Employee Benefits Overview page!
• Professional growth and paid professional development opportunities.
• A healthy work-life balance to all employees!
• Work at a Forbes-recognized company! Connecticut is proud to be featured on both America's Best Employers by State and Best Employers for New Grads in 2024. With our dynamic job market and commitment to fostering a thriving workforce, Connecticut stands out as a top destination for both seasoned professionals and fresh graduates seeking to launch their careers.
• The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here for more information.

In your role as Assistant Chief of Fiscal and Administrative Services, you will have the opportunity to:

• Assist in directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;
• Assist in coordinating, planning and managing activities;
• Formulate program goals and objectives;
• Develop or assist in development of related policy;
• Review fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures;
• Evaluate staff;
• Direct or assist in the direction of budget management function;
• Maintain contacts with and act as liaison to individuals within and outside of state who might impact on program activities;
• Advise agency head regarding fiscal and administrative matters;
• Assist EDP experts in planning and implementation of financial aspects of EDP systems;
• Utilize EDP systems for financial records, reports and analyses;
• Prepare programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
• Lead the recruitment and hiring of staff, including outreach, interview and selection;
• Perform related duties as required.

Mission:

The State of Connecticut, Department of Children and Families' (DCF) mission is partnering with communities and empowering families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce who strive every day to meet the needs of those we encounter.

Selection Plan

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.

BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.
• Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Rocky Young at Rocky.Young@ct.gov

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for assisting in the administration of the administrative programs and operations of the agency.

EXAMPLES OF DUTIES

• Assists in directing staff and operations of fiscal management functions including budget preparation and management, accounting and financial reporting and analysis;
• Assists in coordinating, planning and managing activities;
• Formulates program goals and objectives;
• Develops or assists in development of related policy;
• Reviews fiscal and administrative operations for effectiveness and compliance with statutory requirements and agency policies and procedures;
• Evaluates staff;
• Directs or assists in the direction of budget management function;
• Maintains contacts with and acts as liaison to individuals within and outside of state who might impact on program activities;
• Advises agency head regarding fiscal and administrative matters;
• Assists EDP experts in planning and implementation of financial aspects of EDP systems;
• Utilizes EDP systems for financial records, reports and analyses;
• Prepares programmatic fiscal/administrative analysis and impact statements on proposed regulations and legislation;
• Leads the recruitment and hiring of staff, including outreach, interview and selection;
• May direct support services such as maintenance, duplicating services, switchboard, mailroom, food services, security and housekeeping;
• In a facility or institution may ensure conformance with related standards of JCAH, OSHA, Environmental Protection and other regulatory agencies;
• May direct a program of internal and/or external audit;
• Performs related duties as required.

KNOWLEDGE, SKILL AND ABILITY

• Considerable knowledge of
  • and ability to apply management principles and practices;
  • and ability to understand and apply relevant state and federal laws, statutes and regulations;
  • principles and practices of public administration with special reference to governmental budget management and governmental accounting;
• Knowledge of principles and procedures of personnel, payroll, purchasing, grant administration and contract administration;
• Considerable
  • interpersonal skills;
  • oral and written communication skills;
• Considerable ability in preparation and analysis of financial and statistical reports;
• Ability to utilize EDP systems for financial management.

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Ten (10) years of experience in a combination of fiscal/administrative functions (e.g. accounting, accounts examining, budget management, grants administrative, personnel, payroll, purchasing) at least one (1) of which must be an accounting function.

NOTE: See addendum for descriptions of these fiscal/administrative functions.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been supervising professional level staff.

NOTE: For state employees this experience is at the level of a Budget Specialist or Fiscal/Administrative Supervisor.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

1. College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

2. A Master's degree in public administration, business administration or accounting may be substituted for one (1) additional year of the General Experience.

PREFERRED QUALIFICATIONS

• Experience working with, preparing, and managing budgets with multiple funding sources.
• Experience building and managing detailed contract management and tracking reports.
• Experience processing and verifying contract payments, ensuring compliance with payment schedules and contract terms/conditions.
• Experience preparing detailed financial statements and reports for public sector organizations.
• Experience interpreting state, and federal laws and regulations related to internal statute, policies, and procedures of healthcare.
• Administration of public sector bond fund projects.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.