Assistant Coordinator, Accounts Receivable
Description
Working at Envision means having a job that’s more than just a way to make money. It's a job that makes a difference.
We offer team members:
- Careers with purpose
- Teamwork environment
- Amazing 401K Retirement Plan
- Envision Paid Life Insurance
- Medical, Dental, Vision, FSA Plans
- 10 Paid Holidays
- PTO & Vacation
- Tuition Reimbursement
POSITION SUMMARY:
Responsible for daily processing of information related to the company’s accounts receivable balance to ensure accurate and timely collection of cash. The position will work with multiple legal entities and the companies’ general ledger system, Microsoft Dynamics AX. Additional basic accounting duties such as account reconciliations, prepaid expenses and journal entries are also part of the role.
KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE:
- Apply cash received into company bank accounts to the correct customer account in the company’s subsidiary and/or general ledger system.
- Enter Envision sales information into specific government websites to ensure collection of all invoices due.
- Import and reconcile sales, receivables and other accounting data into the company’s primary general ledger system.
- Prepare reconciliations of customer AR accounts.
- Generate and process manual sales invoices for smaller segments of the company.
- Perform other basic accounting tasks such as reconciling prepaid expense accounts, preparing bank deposits and creating & posting journal entries.
- Maintain reconciliations of assigned general ledger accounts.
- Assist with disputes on short payments and follow up with customers.
- Flexibility to perform other duties as assigned.
Qualifications
JOB REQUIREMENTS INCLUDE:
Education: Bachelor’s degree in accounting/finance preferred; Associates degree or significant accounting experience in lieu of degree; High school diploma or GED equivalent required.
Experience: 3 to 5 years accounts receivable experience desired; not-for-profit experience preferred. Experience with large ERP systems (i.e., Microsoft Dynamics, SAP, Oracle, etc.) preferred.
Knowledge/Skills:
- Team oriented thinker with good communication skills to operate effectively with other co-workers and customers.
- Proficient in Microsoft Excel; spreadsheet design ability required.
- Knowledge of double-entry accounting principles and practices.
- High level of accuracy, attention to detail, and ability to handle confidential material are required.
- Ability to exercise individual initiative and discretion in confidential matters.
- Ability to understand, interpret and efficiently carry out complex oral and written instructions, work independently from general instructions and broad work expectations, develop procedures for work activities, and carry work through to completion using own initiative with minimal supervision.
- Ability to work efficiently in a fast-paced work environment with constant interruptions, handle multiple tasks, and meet deadlines.
Licenses/Certifications: NA
SUPERVISORY RESPONSIBILITIES:
Total Number of Employees Directly Supervising: 0
Number of Subordinate Supervisors Reporting to Position: 0
VISION REQUIREMENTS INCLUDE:
Can be performed with or without assistive technology:
X Required to perform activities such as: preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact.
___Required to perform activities such as: operating machinery and/or power tools at or within arm’s reach; performing non-repetitive tasks such as carpentry work or repairing machinery.
___ Required to review/inspect own assigned work, the work of others, or facilities or structures.
Requires normal (or corrected to normal) vision/acuity:
___ Required to operate motor vehicles and/or heavy equipment such as forklifts.
“To improve the quality of life and provide inspiration and opportunity for people who are blind or visually impaired through employment, outreach, rehabilitation, education and research."
Envisions Core Values are the authentic, unwavering principals that define and support our culture.
- Integrity
- Curiosity
- Passion
- Initiative
- Teamwork
- Excellence
COMMENTS
Envision, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.
Envision, Inc. employs and advances in employment individuals with disabilities and protected veterans, and does not discriminate on the basis of disability or veteran status in its hiring or employment practices.
Reasonable accommodations are available to enable individuals with disabilities to perform the essential functions of a position.
PHYSICAL REQUIREMENTS INCLUDE
In an average workday, employee must:
Task
None
Occasional
Frequent
Constant
Stand
X
Walk
X
Sit
X
Bend/stoop
X
Climb
X
Reach above shoulders
X
Squat/crouch/kneel
X
Push/pull
X
Lift
X
Usual amount
X <10 lbs.
11-25 lbs.
26-50 lbs.
51+ lbs.
Carry
X
Usual amount
X <10 lbs.
11-25 lbs.
26-50 lbs.
51+ lbs.
Employee must use hands for repetitive action such as:
Task
Right
Hand
Left
Hand
Simple grasping
Yes
Yes
Firm grasping
No
No
Fine manipulation
Yes
Yes
WORKING CONDITIONS INCLUDE
In an average workday, employee is exposed to:
Task
None
Occasional
Frequent
Constant
General shop or store conditions
X
General office environment
X
Humid, extreme hot/cold temps (non-weather)
X
Outdoor weather conditions
X
Fumes or airborne particles
X
Fluorescent lights
X
Moving, mechanical parts
X
Toxic chemicals
X
Loud noise intensity levels
X
Risk of electrical shock
X
Travel for job
X