Assistant Director of Engagement
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Why join the Harvard Kennedy School?
The John F. Kennedy School of Government at Harvard University is one 12 graduate and professional schools at the university. Harvard Kennedy School’s mission is to improve public policy and leadership so people can live in societies that are more safe, free, just, and sustainably prosperous. By combining cutting-edge research, the teaching of outstanding students, and direct interaction with practitioners, we have an impact on solving public problems that no other institution can match. When you work at Harvard Kennedy School, you make a difference.
Job Description
The Assistant Director of Engagement is responsible for the planning and implementation of events for the Office of Alumni Relations and Resource Development (ARRD) at Harvard Kennedy School. Executes all logistics for events including liaising with faculty, senior leadership, donors, and alumni, managing event budgets, and providing direction to staff, vendors, and event volunteers. The position also works closely with colleagues within ARRD and across HKS on invitee development, attendee acquisition, event planning, event collateral production, and event attendee follow up. The Assistant Director reports to the Managing Director of Strategic Engagement and Financial Management.
Job-Specific Responsibilities:
- Drives the execution of ARRD’s meetings and events locally, nationally, and internationally. Leads events onsite, remotely, and supervises relationships with vendors, including drafting event flows, managing event budgets and negotiating vendor costs and contracts.
- Works regularly with Principal and Major Gifts Team, HKS Fund, and Alumni Relations team members to develop event project plans as well as plan and implement a yearly engagement calendar.
- In partnership with the Managing Director of Strategic Engagement and Financial Management, manages the execution of engagement activities for key donor groups, including the Dean’s Council, the Dean’s Executive Board, and other School and development activities. Ensure all event details are completed at the highest level with minimal oversight. This includes managing the event-related work of the Engagement Coordinator, as well as training and delegation of assigned tasks.
- In partnership with the Director of Alumni Operations, manages the execution of event logistics for Reunion and other alumni events hosted by ARRD. Ensure all event details are completed at the highest level with minimal oversight. This includes managing the event-related work of the Alumni Affairs Specialist, as well as training and delegation of assigned tasks.
- Provides leadership and quality control for all event management and execution; this involves building project management software templates, creating project timelines and budget preparation; supervising design and production of invitations and other printed materials; managing event logistics and program coordination; overseeing event tracking and developing post event reporting and analysis.
- Supervises drafting of briefings for events by the Engagement Coordinator and other ARRD colleagues, provides event flow outlines for briefings, liaises with fundraising/program staff and communications to ensure talking points and event materials are prepared.
- Works closely with the Communications Team to ensure event messaging, content, and activities are aligned with donor engagement goals.
- Provides day-of leadership for events, including directing work of volunteers, faculty, students, and staff for all ARRD events.
- Plans and schedules post-event debrief meetings with key stakeholders and formulates debrief reports and recommendations for future activities.
- The above covers the most significant responsibilities of this position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
Working Conditions:
Primary work takes place in an office environment. Some tasks may require being on campus or in other off-site locations for a period of time and some lifting of boxes or light equipment is required. Sitting or standing for periods of time. Some repetitive motion
Qualifications
Basic Qualifications:
Minimum of 5 years of experience in event planning and program management of donor and alumni engagement activities or comparable experience.
Additional Qualifications and Skills:
- Must have a proven track record managing complex events, especially those that involve interacting with high level donors and volunteers.
- Proven ability to work across functional areas, dynamic teams, and contracted vendors, both domestic and international
- Strong knowledge of MS office suite, project management software, experience with web and email technology, virtual event platforms experience using databases, ability to learn new technology quickly.
- Strong written and oral communication skills.
- Knowledge of University systems, academic communities and interest in current public policy issues is an added plus.
- Willingness to work nights and weekends as needed is required.
- This role has minimal travel, but some may be required.
Key competencies:
Action oriented, dealing with ambiguity, discretion, creativity, interpersonal savvy, organizing, priority setting, drive for results, planning, perseverance, composure, informing, technical learning, peer relationships, problem solving, learning on the fly, comfort around higher management.
Additional Information
- Standard Hours/Schedule: 35 hours per week
- Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity
Work Format Details
This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 057. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s non-discrimination policy. Harvard’s equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.