Athletic Coordinator

Position Summary:

The Athletic Coordinator provides high-level administrative and operational support to the Athletic Department. This role manages complex scheduling logistics, coordinates athletic event operations, supports team travel, tracks departmental expenditures, and serves as a central communication liaison among coaches, faculty, students, families, and the broader school community.

Key Responsibilities:

• Assist the Athletic Director with tracking the Athletic Department budget
• Complete purchase orders for approval
• Assist with ISL and conference eligibility forms
• Maintain the Athletic Department master schedule with Tabor’s Equipment Manager to assure accuracy of all home and away events while coordinating with Tabor Academy’s master schedule
• Schedule athletic event personnel (score keepers, clock operators, etc.)
• Coordinates logistics of away games including transportation, meals, hotel reservations and related accommodations
• Provide support to the Athletic Director and coaching staff during tournament time; managing timely submission of tournament entry fees and corresponding paperwork
• Assist the ATC staff with medical clearance forms for all athletes
• Schedule game officials and ensuring payment timeliness
• Complete all required entry forms and associate fees
• Post all team rosters and schedules for the Tabor Academy website
• Coordinate early dismissal for student athletes for games and events with faculty and staff
• File all accident/injury reports with appropriate school personnel
• Order all Tabor athletic awards
• Perform other duties as assigned.

Required Skills and Abilities:

• Proficiency in Microsoft Office (Word and Excel)
• Strong organizational skills with the ability to manage multiple priorities and high-volume scheduling logistics in a fast-paced environment
• Ability to learn and use scheduling and web-based systems
• Experience tracking budgets and completing purchase orders accurately
• Ability to follow detailed instructions and perform work with speed and accuracy
• Excellent verbal and written communication skills
• Ability to work independently and collaboratively in a complex, team-oriented environment
• High level of confidentiality (academic, medical, family information)
• Proven record of attendance and punctuality
• Solution-oriented mindset and willingness to support department and broader school needs
• Flexibility to work evenings/weekends on occasion
• Successful completion of background and motor vehicle checks

Preferred Skills and Abilities:

• Experience working in an independent school or educational environment
• Experience supporting an athletic department or coaching staff
• Familiarity with:
• ISL or similar athletic conferences
• Team scheduling software
• Budget tracking or financial reconciliation
• Experience coordinating travel logistics (transportation, lodging, meals)
• Experience managing websites or posting online content
• Prior experience handling medical/eligibility documentation

Work Schedule: This is a full-time position (40 hours per week) with a schedule that varies based on the needs of the athletics department. Flexibility to work occasional evenings/weekends is required, particularly during athletic seasons throughout the academic year.

Physical Requirements:

• Prolonged periods of standing, walking, stretching, bending, kneeling, and pulling
• Ability to lift up to 50 lbs.
• Ability to work in a variety of weather conditions

The physical demands listed are representative of the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. This description is not exhaustive, and other duties may be assigned. Employees are expected to possess the skills, aptitudes, and abilities necessary to perform each duty proficiently. The requirements listed are the minimum levels of knowledge, skills, and abilities necessary for the role.

To Apply:

Electronic materials only, please. If interested, please send a cover letter and resume to employment@taboracademy.org with “Athletic Coordinator” in the subject line.

About Tabor Academy 

For 150 years, Tabor Academy has served the Marion, Massachusetts community as a premier coeducation, college preparatory boarding and day school. As the School by the Sea, Tabor offers an uncommonly beautiful setting in which to live and learn for students grades 9-12. The school provides a wide breadth of academic offerings for students to achieve the school’s mission. We invite all interested in learning about the school and our strategic vision to visit the school’s website. 

Tabor Academy is committed to fostering an inclusive community where diversity, equity, and belonging are essential to our mission. Grounded in our values of care, collaboration, curiosity, and courage, we recognize that building a vibrant and supportive environment for students and faculty requires intentional efforts to welcome individuals from diverse backgrounds and experiences. As such, we seek a diverse applicant pool and encourage candidates who bring varied perspectives, including those who have been historically underrepresented in independent and boarding school settings to apply.  

Tabor Academy does not unlawfully discriminate on the basis of age, gender, religion, race, color, sexual orientation, gender identity, genetic information, pregnancy or pregnancy-related condition, disability, or national or ancestral origin in the administration of its educational policies, scholarship and loan programs, athletic and other Academy-administered programs, or in the administration of its hiring and employment practices.