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Why join the Harvard School of Dental Medicine?
Located in Boston's Longwood Medical Area, Harvard School of Dental Medicine (HSDM) is at the forefront of dental education, research, and patient care. Founded in 1867, HSDM holds the distinction of being the first dental school in the U.S. to be part of a university and its medical school, and the first to confer the DMD degree. Our mission is to foster a community of global leaders in education, research, and clinical innovation dedicated to improving human health by integrating dentistry and medicine. We invite dedicated professionals to join our team and contribute to our rich tradition of excellence and innovation in the dental field.
Job Description
Job Summary:
The Clinical Research Coordinator will independently handle several facets of a significant research project with minimal supervision. Responsibilities include overall project planning and coordination, managing budgets and timelines, ensuring regulatory compliance, assisting with IRB reporting, handling updates to the project website, and setting the agenda for investigator meetings. Additionally, this person will support the investigative team in creating online surveys, collaborate with the project statistician on data management from parent and staff surveys, aid in staff training, and oversee activities at the study sites. The coordinator will also support day-to-day laboratory operations within the Lab, including maintaining equipment readiness, monitoring supply levels, and ensuring adherence to biosafety and laboratory safety standards.
Job-Specific Responsibilities:
- Ensures site compliance with research protocols by reviewing all regulatory requirements to confirm implementation of appropriate methods, practices, and procedures for all research activities
- Prepares and submits documents to Institutional Review Boards (IRBs).
- Participates in preparation and management of research budgets.
- Prepare testing materials and/or lab space for scheduled visits.
- Manages daily operations to ensure clinical trials proceed efficiently and achieve their milestones for study completion
- Works in partnership with researchers to handle tasks related to recruiting, screening, enrolling, and following up with study participants.
- Oversees data management for research projects.
- Supports data entry tasks by accurately inputting information into relevant databases. Ensure the recorded and managed data from participants' visits is properly maintained.
- Conveys and coordinates detailed study needs with the research team, encompassing internal members, external partners, sponsors, monitors, Principal Investigators (PIs), and participants.
- Supports Principal Investigators in conducting study procedures, managing data, and performing analysis as needed.
- Ensures that all testing materials, equipment and supplies needed for the study are in-stock and in good working order.
- Coordinates routine maintenance, calibration, and service of laboratory instruments, equipment, and supplies; ensuring accurate documentation and communication with vendors and Harvard EHS as needed.
- Maintains laboratory operational readiness, including oversight of biosafety practices, chemical inventory, waste disposal procedures, and compliance with Lab standard operating procedures.
- Monitors study materials to ensure compliance with protocols and regulatory standards.
- Assists staff, faculty, and collaborators in producing essential data, figures, or summary information.
- Engages in drafting research proposals, compiling reports, creating presentations, and contributing to publications.
- Maintains excellent responsiveness and communication with the PI, ensuring tasks are completed promptly and on schedule.
- Offers administrative support to research staff, including photocopying, scheduling meetings and rooms, ordering and shipping supplies, among other tasks.
- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
- Contributes to the mission and vision of HSDM and models the School’s core values in all facets of the work.
- Performs other related duties as assigned or requested.
Working Conditions:
- Work may be performed in a lab or clinical setting.
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift to 20 pounds at times.
Physical Requirements:
- May be required to sit and/or stand for long periods of time.
- This position may require spending time in the clinical/lab areas.
- Occasional overtime may be required.
Qualifications
Basic Qualifications:
Required Qualifications
- 3+ years of related experience in clinical research required; a combination of education and experience may be considered.
- Knowledge of regulations/guidance governing clinical research required.
- Proficiency in Microsoft Office applications and internet applications.
- Ability to perform the essential functions of the position with or without reasonable accommodation.
- Ability to successfully pass a comprehensive background check at hire.
Additional Qualifications and Skills:
- Experience working with Institutional Review Boards for human clinical studies including protocol generation, continuing review, enrollment tracking, and completion of required forms (consent, adverse event, etc.).
- Experience with data entry.
- Experience with participant recruitment.
- Experience with clinical studies involving medical devices, biologics, or drugs is preferred.
- Excellent organizational skills, attention to detail, creativity, and effective communication (oral and written) abilities.
- Strong customer service skills. The coordinator will work with multiple PIs simultaneously with many competing priorities.
- Ability to maintain professionalism and composure when interacting with various stakeholders, including external ones like NIH and funding agencies, as well as internal ones such as Harvard Dental Clinics, faculty, and students.
- Ability to work on and track multiple projects and meet deadlines.
- Ability to handle confidential information with discretion.
- Willingness to work at all levels to accomplish team goals.
- Ability to work with study participants, caregivers, and staff in a clinical/research setting. IACUC and COMS (institutional biosafety committee) experience are also preferred but not required.
Certificates and Licenses:
Additional Information
- Appointment End Date: One year term position from date of hire with possibility of extension contingent on funding and satisfactory work performance.
- Standard Hours/Schedule: 35 hours per week
- Compensation Range/Rate (including Shift Differential if applicable):
- Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity, Education, Criminal
Work Format Details
This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.