College Staff Officer

Job Title
College Staff Officer

Requisition Number
RE53199

Working Title
Senior Administrative Operations Coordinator

Department Name
7H000:COLLEGE OF MEDICINE

Work Location
Lexington, KY

Grade Level
44

Salary Range
$43,805-70,075/year

Type of Position
Staff

Position Time Status
Full-Time

Required Education

BA

Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies

Required Related Experience

No experience required.

Required License/Registration/Certification

None

Physical Requirements

Ability to sit for long periods of time utilizing mouse, keyboard, computer and telephone. Ability to lift, push, or pull objects up to 50 lbs.

Shift

Monday – Friday, 7:30am to 5pm with occasional early or late meetings required.

Job Summary

The Senior Administrative Operations Coordinator provides high-level operational, project, and program coordination for the College of Medicine Office of Research and its team. Reporting to the Associate Dean for Research Administration, this role provides senior-level administrative oversight of office operations ensuring the effective planning, execution, and monitoring of high-impact initiatives aligned with the College’s research priorities.

The position leads complex, cross-functional projects and Office of Research–hosted activities, including faculty and research professional staff programs and college-wide research activities in alignment with the college’s strategic plan. Responsibilities include project governance, performance tracking, logistics coordination, stakeholder engagement, and post-initiative evaluation to drive continuous improvement and strengthen the Office of Research infrastructure.

This role also designs and maintains office-wide operational tracking systems, dashboards, and digital workflows to support leadership decision-making and organizational continuity using SmartSheet, REDCap, and SharePoint-based platform. Working across departments and centralized service units, the Senior Administrative Operations Coordinator ensures office administrative operations are efficient, team members have the support needed to carry out responsibilities, and initiatives are delivered on time, within scope, and aligned with institutional standards—promoting a culture of service excellence, collaboration, and operational effectiveness.

Skills / Knowledge / Abilities

SmartSheet Knowledge

Does this position have supervisory responsibilities?
Yes

Preferred Education/Experience

Prior experience assisting executive-level leadership and project coordination preferred.

Deadline to Apply
02/15/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.