Coordinator

Department: Talent

About Us:

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth.

The Talent Department Coordinator provides proactive administrative, operational, and technical support to the Chief Talent Officer and across all areas of the firm's Talent function. This highly visible role supports Learning & Development, Legal Recruiting, Inclusion and Wellbeing initiatives while ensuring the smooth day-to-day operations of the department.

The Coordinator partners closely with Talent leadership, attorneys, professional staff, and external vendors to keep projects organized, meetings seamless, communications clear, and departmental priorities aligned with the firm's strategic goals. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced, collaborative law firm or professional services environment.

This position offers a hybrid work schedule and can be located in Seattle, Portland, Las Vegas or Phoenix.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Coordinator within our Talent Department, you will:

• Plan, schedule, and coordinate department meetings, trainings, interviews, and special events.
• Manage calendars for the Chief Talent Officer and department leadership and maintain team calendars.
• Coordinate meeting logistics across multiple platforms (virtual and in-person).
• Arrange travel and process-related expense reports for Talent Department staff.
• Oversee invoice submission, track expenses against departmental budgets, monitor approvals, and reconcile accounts.
• Support management of department technology platforms, including Microsoft Teams channels, document management systems (e.g., NetDocuments), intranet pages (BIN), and internal collaboration sites
• Maintain organized electronic records to promote efficiency and cross-team collaboration.
• Coordinate Learning & Development initiatives, including scheduling, communications, attendance tracking, and materials distribution.
• Provide administrative support for Legal Recruiting, Learning and Development and Inclusion and Wellbeing programs.
• Maintain strict confidentiality regarding budgetary, personnel, and other sensitive Talent matters.

What We're Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience:

• Bachelor's degree or equivalent work experience required. Prior experience supporting human resources, talent development, or legal recruiting within a professional services or law firm environment preferred.
• Strong proficiency in Microsoft Word, Excel, Outlook, and Teams.
• Experience with learning management systems, HRIS platforms (e.g., Workday), or applicant tracking systems preferred.
• Ability to interact professionally and confidently with individuals at all levels of the firm.

The targeted salary range for this position is from $65,000 - $75,000, which reflects the Firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience, qualifications, and location.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm's website.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.