Coordinator I (Program Coordinator)
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Job Description
Job Summary:
Working in the Department of Global Health and Population at the Harvard T.H. Chan School of Public Health, the Program Coordinator will provide support to Professor Goodarz Danaei (Bernard Lown Professor of Cardiovascular Health) and the Lown Scholars Program.
The Bernard Lown Scholars in Cardiovascular Health program, based in the Department of Global Health and Population at the Harvard T.H. Chan School of Public Health, recruits, trains and retains an international community of talented health professionals in low and middle income countries (LMICs) who will use public health tools and strategies to prevent cardiovascular diseases. The program provides funding for training and mentoring and since its establishment in 2008, the program now has 112 scholars from 23 countries.
Job-Specific Responsibilities:
The Program Coordinator will perform a wide range of complex and confidential administrative and clerical duties to support the administration of the Lown Scholars Program. The Program hosts 8-10 Scholars each year in July and requires more hours during this month.
Duties and responsibilities include, but are not limited to, the following:
- Serve as principle administrative contact and liaison between faculty director, Lown scholars, and Steering Committee members
- Develop and implement administrative systems, project planning, overseeing deadlines, tracking deliverables, and overall coordination
- Organize domestic and international travel and accommodations for scholars
- In collaboration with the department's core administrative team, help coordinate the Lown Scholar's academic appointments, onboarding, and visas
- Attend program meetings and take thorough meeting notes for distribution
- Provide smooth day-to-day communication with the Lown Program faculty and scholars, HSPH staff, and external program constituencies
- Working in close collaboration with the program's grant manager and finance team, monitor budgets, maintain financial documentation, and prepare paperwork including reimbursements
- Prepare materials and writing first draft and revision of a quarterly electronic newsletter
- Serve as a liaison with related programs and agencies, keeping their supervisor informed of relevant information
- Prepare correspondence, reports, and other written materials
- Coordinate events, meetings, or other symposia
- Prepare and maintain the Lown Program's financial, personnel, and administrative records
- Gather and maintain data and assist in preparing reports
- Develop communication strategies, launch revise and maintain the Lown Program website (WordPress), manage social media platforms (LinkedIn), Intranet folders and other program communications
- Other duties as assigned
PLEASE NOTE: This position has a term end date of one year from date of hire, with the possibility for extension.
PLEASE NOTE: This is a part-time, benefits-eligible position with a 17.5 hour work schedule.
Qualifications
Basic Qualifications:
- 4+ years of relevant experience is required; a combination of education and experience may be considered.
Additional Qualifications and Skills:
- Bachelor's degree
- Previous experience with arranging domestic and international travel and organizing meetings/seminars/conferences
- Proven interpersonal skills with experience in providing complex administrative support across groups and across a variety of projects
- Experience working under short deadlines
- Experience using WordPress and social media sites in context of organzational communications
- Solid working knowledge of office operations and related computer software (including the Microsoft Office Suite) and electronic communications tools
- Excellent writing and communication skills, including experience in editing text and academic writing
- Excellent organizational and time management skills
- Passion and enthusiasm for global health preferred, especially in the areas of cardiovascular health
Additional Information
- Appointment End Date: One year from date of hire
- Standard Hours/Schedule: 17.5 hours per week
- Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
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- The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
- Harvard University requires pre-employment reference checks and background screenings.
- This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
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The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.
Work Format Details
This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.