Coordinator, K-12 Programs: Strategic Data Project
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Job Description
At the Center for Education Policy Research at Harvard University (CEPR) our mission is to transform education through the power of quality evidence. We believe that if we want to dramatically improve educational outcomes for all children, evidence must play a critical role.
The Strategic Data Project (SDP), an initiative of the Center for Education Policy Research, is a national network of education leaders working to use data to improve student success. SDP has trained more than 1000 data leaders through its data fellowships, and SDP Institutes in Leadership and Analytics (SILA).
Job-Specific Responsibilities:
The SDP Program Coordinator will be a core member of the Strategic Data Project’s team and will support the project by helping deliver high quality in-person events and a cohesive experience for program participants.
- Event Support (30%)
- Coordinating SDP’s in-person and virtual events to ensure a high-quality experience for partners.
- For in-person events, this includes liaising directly with hotel management, food vendors and A/V contacts to create a successful experience.
- For virtual events this includes ensuring the platform is functioning, everyone has access and activities, including breakout rooms and polls, run smoothly.
- Support event speakers and attendees by booking their travel and securing their lodging at in-person events held across the country, in a manner that is consistent with university policies, event timeline, and available resources.
- Provide in-office support for pre- and post-event organization, including printing materials and packing and shipping supplies to on-site event locations.
- Meeting and Learning Event Planning and Facilitation (20%)
- Contributing to presentation creation, agenda design, session delivery, and other aspects of curriculum planning for SDP events and workshops.
- Presenting at planning meetings, engaging key stakeholders and internal and external partners throughout event planning and execution and ensuring seamless event implementation.
- Monitoring event attendees as they register for SDP programs, progress through logistical tasks, and ultimately participate in the event.
- Providing strategic reminders, support, and accountability to ensure successful and productive attendance at SDP events.
- Participant Monitoring (25%)
- Monitoring cohorts of learners as they progress through program milestones, identifying participants who are behind schedule or at-risk of falling behind for the Program Manager.
- Maintaining accurate contact records in QuickBase and related platforms; managing access to partner tools; tracking participant progress through operational tasks (e.g., booking travel to events); and keeping about upcoming milestones and deadlines.
- Supporting Program Manager with tasks related to onboarding and offboarding cohorts, including contact management, development of communication plans, and management of Learning Management Software.
- Providing support to the fellow experience by being a “first line” of triage and question support via email and/or at in-person events.
- Providing strategic reminders, support, and accountability to ensure successful and productive attendance at SDP events.
- Program Operations (15%)
- Preparing and maintaining financial documentation for the Strategic Data Project including reimbursement paperwork, financial reports in Concur, and collecting and tracking participant payments.
- As directed, maintain accurate access permissions and updated content on partner tools, including learning management platforms (e.g., Canvas), event websites (e.g., Whova), and Slack. This also includes finalizing materials to ensure consistently branded, high-quality content.
- Cross-Team Collaboration and Participation (10%)
- Work as part of a team that supports the success of the Strategic Data Project initiatives.
- Proactively collaborate with other events coordinators and team members responsible for financial processing to ensure consistent practices, share learnings and resources, and troubleshoot challenges together.
- Supporting the selection and work of SDP Graduate Interns and temporary staff as needed, which includes the participating in the hiring process, training, scheduling, and distributing work.
Qualifications
- Associates degree and 3 years of experience, or the equivalent.
- Prior program/ project coordination experience.
All candidates invited to the final interview round will be asked to complete a virtual activity / task.
To be considered, you must submit a cover letter. Please submit your resume and cover letter as one document when applying for the role.
This position is a term appointment for one year from the date of hire, with a strong possibility of continuation.
This position requires occasional travel (approximately 10%). Overtime opportunities may be available. Flexibility to work early mornings, late evenings, and weekends as needed to support scheduled events is require
Additional Qualifications and Skills:
- Excellent, organizational, interpersonal and communication skills required.
- Ability to prioritize work in an environment with multiple and conflicting interests.
- Ability to work independently.
- Ability to handle complex and confidential information with discretion.
- Competency using a variety of computer programs, especially Microsoft suite and Google docs.
- Bachelor’s degree preferred.
- Experience working with (or in) education or the public sector preferred.
- Experience with recruitment, sales, and/or application system management and reviews.
Additional Information
- Appointment End Date: 1 Year from the start date
- Standard Hours/Schedule: 35 hours per week
- Compensation Range/Rate (including Shift Differential if applicable):
- Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity
Work Format Details
This position is eligible for 100% remote work. Employees may work from any of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). At the discretion of the hiring department, fully remote employees may occasionally be required on-site at a Harvard location. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 054. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.