Department Academic Administration Assoc
University of Kentucky
Equal Employment Opportunity/M/F/disability/protected veteran status.
Posting Details Posting Details Job TitleDepartment Academic Administration AssocRequisition NumberRE55315Working TitleDepartment Name8G020:Education Curriculum & InstrWork LocationLexington, KYGrade Level42Salary Range$17.76-28.43/hourType of PositionStaffPosition Time Status Full-TimeRequired Education
AA
Click here for more information about equivalencies:https://hr.uky.edu/employment/working-uk/equivalenciesRequired Related Experience4 yrs
Required License/Registration/CertificationNonePhysical RequirementsSitting at a workstation for extended periods of time; lifting/carying light-weight objects; and walking across campus.ShiftMonday – Friday 8:00AM – 5:00PM; and occasional evenings and weekends based on unit needs.Job SummaryHelp Drive the Success of a Dynamic Academic DepartmentThe University of Kentucky is seeking a Department Academic Administration Associate to provide administrative, operational, and program support within an active academic department.
This role serves as a central resource for faculty, students, staff, and department leadership, helping coordinate daily operations, support academic programs, and ensure the smooth execution of key departmental functions. The successful candidate will play an important role in maintaining efficient processes, supporting compliance requirements, and fostering a well-organized environment that supports teaching, research, and student success.
What You’ll Do
- Coordinate daily departmental operations and provide administrative support to department leadership
- Manage calendars, communications, records, and workflow processes
- Support graduate admissions, student records, course scheduling, and academic program activities
- Assist faculty, instructors, staff, and students with administrative, logistical, and operational needs
- Maintain departmental websites, SharePoint sites, Teams channels, listservs, and other communication platforms
- Process travel reimbursements, purchasing requests, and other business-related transactions
- Coordinate departmental records, reports, awards, onboarding activities, and special projects
- Support departmental meetings, events, and program offerings
What You’ll Bring
- Strong organizational and administrative skills
- Excellent written and verbal communication abilities
- Attention to detail and ability to manage multiple priorities
- Experience working with databases, reporting tools, and administrative systems
- Strong customer service skills and professional judgment
- Ability to work independently while maintaining effective relationships with stakeholders across the university
Minimum Requirements
- Associate’s degree
- 4 years of related experience
What’s In It for You
- Meaningful impact: Support the faculty, staff, and students who drive the department’s success
- Variety of work: Contribute to academic operations, business processes, student support, and program coordination
- Professional growth: Develop expertise in university systems, policies, and academic administration
- Collaborative environment: Work closely with department leadership and campus partners
- UK’s Exceptional Benefits
Why Now?
Strong administrative operations are essential to supporting academic programs, student success, and faculty productivity. As departments continue to balance growing administrative demands, evolving university processes, and increasing coordination across campus, this role provides critical support that keeps key activities running efficiently.
You’ll join a department where your organization, initiative, and attention to detail will help create a positive experience for students, faculty, and staff while contributing to the long-term success of the unit.Skills / Knowledge / AbilitiesSAP, Tableau, Microsoft Office Suite, Teams.Does this position have supervisory responsibilities? NoPreferred Education/ExperienceDeadline to Apply08/07/2026Our University CommunityWe value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.
The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
- * Describe a time when you implemented a new process or system that improved office workflow. What was the outcome?
(Open Ended Question)
- * Describe an event you previously planned and coordinated (e.g., guest speakers, conferences, student recruitment) and what part you had in the process.
(Open Ended Question)
- * Please indicate your proficiency level with Microsoft Office.
- A. Beginner – I have limited experience and can perform basic tasks only
- B. Intermediate – I am comfortable using most features and can complete common tasks independently
- C. Advanced – I can use advanced features, troubleshoot problems, and help others
- D. Expert – I have in-depth knowledge, can automate tasks, and provide training or support
- E. Not familiar – I have little to no experience with Microsoft Office
Applicant Documents
Required Documents
- Resume
PI286204119