Development Coordinator
By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Why join the Harvard Radcliffe Institute?
The Radcliffe Institute for Advanced Study at Harvard University, known colloquially as Harvard Radcliffe Institute, is one of the world’s leading centers for interdisciplinary exploration. We bring together students, scholars, artists, and practitioners to pursue curiosity-driven research, expand human understanding, and grapple with questions that demand insight from across disciplines.
The Fellowship Program annually supports the work of 50 leading artists and scholars. Academic Ventures fosters collaborative research projects and sponsors lectures and conferences that engage scholars with the public. The Schlesinger Library documents the lives of American women of the past and present for the future, furthering the Institute's commitment to women, gender, and society. The Emerging Leaders Program is a youth leadership development program partnering local high school sophomores with Harvard undergraduates in a mentoring relationship.
The Institute’s work is shaped by its history as the former Radcliffe College—a school founded to ensure that the standard of education embodied in Harvard was accessible to women, who were then excluded from the University. But the legacy of Radcliffe College is not simply coeducation at Harvard; it is the recognition that universities will always be greater when they draw wisdom and talent from the widest possible pool.
Take a look at this video to get different staff perspectives on working at Harvard Radcliffe Institute!
Job Description
Job Summary:
Reporting to the Senior Director, Major and Leadership Gifts, the Development Coordinator is responsible for managing a wide range of duties independently and collaboratively to ensure smooth daily operations, effective administration, and clear communication for the major and leadership gift unit of the External Relations department. The Development Coordinator is expected to take initiative on improving processes, streamlining work, managing deadlines, and coordinating and assisting with prospect and volunteer management and development events.
Job-Specific Responsibilities:
Essential Duties and Responsibilities:
Assists the Senior Director with prospect and data management including, but not limited to, supporting bi-weekly prospect strategy meetings, updating solicitation pipelines and gift proposal status, auditing data for accuracy; running reports on Major Gift fundraising activity and progress; and managing relevant data pulls and requests.
Serves as a primary point of contact to the university’s central development operations team and partners closely with them while coordinating the annual portfolio review processes for fundraisers.
Manages calendars and meeting scheduling for recurring and ad-hoc team meetings and Senior Director travel.
Under the direction of the Senior Director, builds and maintains active pipelines for donor visits with the dean, Institute senior leaders, and HRI faculty. Drives gift officer review and prioritization to meet trip deadlines. Prepares final pipeline materials for decanal review. Drafts high-quality briefings and contributes to strategy as needed for administrator meetings with donors and Major Gift events.
Enters prospect data in Advance (donor database) in a timely manner and utilizes MS Office to organize data and produce scheduled and ad hoc reports and other materials.
Office administration duties include but are not limited to composing and editing correspondence, organizing and producing mailings, email and phone outreach, reconciling fundraiser expense reports and ensuring accuracy in Concur, meeting management (including scheduling, preparing meeting agendas, taking and disseminating meeting notes), proofreading, preparing donor visit materials, and facilitating special projects.
Assists with planning and preparing for development events engaging major and leadership giving
prospects, including initial invitation list data pulls, scheduling planning calls, and preparing attendee bios.
Ad hoc management of preparing select bios for public programming (dean’s lectures, conferences etc.), managing the timeline for post lecture dinner invitations for ER prospects and coordinating with the Events team.
Assists the Senior Director in managing monthly departmental meetings with the Schlesinger Library. Schedules and prepares agenda, takes and disseminates notes, tracks next steps, ensures relevant stakeholders are in attendance.
Performs other duties as required in response to the department's changing needs.
Supervisory Responsibilities:
None
Working Conditions:
This job is performed in a temperature-controlled office environment.
This job is generally performed in a temperature-controlled office environment. Occasional travel to other sites across the University will be required.
Work hours between 9 am to 5 pm and a 5-day Monday through Friday work week should be expected for this role. Occasional work beyond 5 pm may be required to support the ER team.
This position works in a hybrid environment. A minimum of two days per week working from campus is required, with additional on-campus presence for select meetings, events, and staff gatherings. Incumbents should plan to align their in-office days with their manager’s schedule. During the Orientation and Review period, more frequent on-campus days will be expected.
Physical Requirements:
The demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
This position involves sitting, standing, and working at a computer, as well as standing and walking to across the University campus or to partner sites to attend meetings and participate in events is required.
Lifting/Pushing/Pulling requirement of up to 50 pounds occasionally.
Additional physical/mental requirements may not be listed above but are inherent in performing the position's essential functions.
Some evening/weekend hours may be required.
Qualifications
Basic Qualifications:
Bachelor’s degree plus two years of related administrative experience. An equivalent combination of education and experience may be considered.
Strong knowledge and proficient use of Microsoft Office Suite including Word, Excel, Outlook and PowerPoint.
Additional Qualifications and Skills:
Previous experience in fundraising office and/or comparable administrative work.
Experience working with confidential data.
Experience with Advance software and Qlikview reporting preferred.
Success in this position is determined by possessing:
Excellent analytical skills and written and verbal communication skills; strong organizational and
time management skills.
Ability to master new software applications and technologies. Must be proficient in Excel and able to maximize its utility.
Ability to develop and maintain good working relationships with staff at all levels of the department.
Ability to work independently and with sound judgment, meet deadlines, manage multiple
assignments, and solve problems.
Ability to handle sensitive and confidential information with tact and discretion.
High levels of organization, attention to detail, and ability to work competently and efficiently in a
multi-faceted environment with varied work styles.
Must possess strong communication skills, both verbal and written. Outstanding knowledge of English grammar, spelling and punctuation required. Must possess the ability to compose, proofread and edit technical materials and correspondence for internal and external audiences.
Must be proactive and self-motivated to learn, ask questions, develop new skills, and identify areas of need and opportunities for the team to improve and grow.
Additional Information
- Standard Hours/Schedule: 35 hours per week
- Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity, Education, Employment
- Cover Letter:
Please note cover letters are required as part of the application materials for all positions at the Radcliffe Institute. Please combine your cover letter and resume into a single document for uploading where instructed in the application. - Interviews:
We hope to conduct interviews virtually and invite finalist candidates for on-campus interviews. We appreciate your understanding and flexibility with our interview process. - Other Information:
This description is intended to provide a clear, accurate, yet concise statement of the primary work elements, and to organize the information in a standardized format. It is not intended to describe all the essential responsibilities and duties for this position, nor should it serve as the sole criteria for personnel decisions and actions. This description is neither an employment agreement nor an expressed or implied employment contract, and the Radcliffe Institute for Advanced Study may modify it at any time.
Work Format Details
This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.