Workplace Diversity
Distribution Services Assistant

Distribution Services Assistant

locationEvansville, IN, USA
PublishedPublished: 1/11/2024
Supply Chain / Distribution
Full Time

Title: Distribution Services Assistant

Division: Finance and Administration

Department: Facility Operations and Planning

FLSA Status: Non-Exempt

Salary Range: Grade 4: $12.09/hour

EEO Job Group: 9 E8

Position Summary

The University of Southern Indiana is accepting applications for Distribution Services Assistant.

Timely receipt, transport, sorting, delivery and collection of mail, inter-office mail, packages and freight to over seventy college and department mailroom locations. Efficient preparation of shipments and all documents related to such shipments. Maintain account system to support charge-back billing to three hundred budget accounts.


  • Receive and transport all incoming mail from the U.S.P.S.

  • Receive and check in freight and packages into campus tracking/delivery system(s).

  • Manually sort and case or consign all campus incoming mail and shipments to the appropriate college or department mailroom location.

  • Deliver sorted mail to mailrooms and obtain electronic signature of delivery for all packages and freight.

  • Collect outgoing mail and shipments from college or department mailrooms.

  • Assist Mailroom Technician with preparation and processing of campus bulk mailings. Assist Warehouse Technician with acceptance and delivery of packages, freight and other deliverables.

  • Determine the correct mail class / processing category for all outgoing mail and packages. Affix correct postage, complete correct documents and include correct markings on all outbound shipments.

  • Interpret customer delivery service needs for outgoing packages or freight shipments and finalize shipments through campus outbound freight shipping system(s).

    Review all outgoing mail and shipments to:
    • ensure valid departmental account numbers are indicated for each shipment.
    • ensure mail or packages paid by University are for business purposes.
    • ensure addressing information meets USPS standards and is a deliverable address.

  • Perform campus delivery of products produced by University Creative and Print department.

  • Fulfill, deliver and maintain inventory of copy paper orders for fleet copy equipment.

  • Fulfill and deliver custodial supply orders to custodial supply closets.

  • Collect recycled print cartridges.

  • Complete and document inspection of campus fire extinguisher equipment. Coordinate repair or replacement of equipment.

  • Generate reports documenting outbound mail, postage spends, and the quantity of inbound and outbound package and freight shipments.

  • Support light maintenance of mailing, delivery equipment and vehicles utilized by Distribution Services.

  • Inspect receivables for damage and maintain a secure work environment in order to promote security of the campus mail system. Maintain clean and organized warehouse, mailroom and work areas.

Required Knowledge and Skills

  • High school diploma or GED required.

  • Experience working with inventory or delivery handling systems.

  • Excellent customer service skills are required to facilitate communication and interaction with all staff, faculty and administrative personnel in all departments and colleges.

  • Working knowledge of computers, internet, word processing, spreadsheets, databases, and email required.

  • Must have a valid driver’s license and the ability to operate campus fleet vehicles. Must have, or be able to obtain, fork lift and electric pallet jack certification.

Preferred Knowledge and Skills

  • One year of mailroom or delivery experience preferred.

  • Experience working with mail processing equipment; including but not limited to postage meter, offline mailer and folder / inserter is preferred.

Regular Work Hours/Travel Requirements

  • Standard work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m.
  • Irregular hours and overtime may be required, including times when the University is closed.
  • Frequent travel within the local area (15 miles) required.


About USI          

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

  • Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
  • Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
  • Full tuition fee waiver for employees/75% for spouses and dependent children.
  • Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit


Application Process


Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include:
  • Resume

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI typically will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at or (812) 464-1815.

EEO Statement

The University of Southern Indiana is an EEO/AA employer. All individuals including minorities, women, individuals with disabilities and veterans are encouraged to apply.