Event Coordinator - Part Time

Brand: Rip City Management
Category: Event Operations
Department: Event Operations
Job Type: Part-Time Fixed
Date Posted: Nov 6, 2025

Description

Become a part of the team behind the team.

As employees of the Portland Trail Blazers at the Rose Quarter, we do more than basketball. We are blazing trails toward winning championships on and off the court.

We are pioneers and innovators. We look for people who push boundaries, who dream, who are committed to inclusivity – who want to contribute to Rip City!

As our Event Coordinator, you’ll play a key role in supporting the Event Management team to ensure seamless event delivery — from initial planning through post-event evaluation. You’ll help manage event logistics, communication, and documentation across departments, serving as a central point of coordination for internal teams, clients, and partners. This position is ideal for someone who’s highly organized, collaborative, and eager to contribute to the excitement of live events at the Rose Quarter.

Schedule & Availability:
This is a part-time position, working up to 28 hours per week, with a schedule that primarily falls between Monday–Friday, 9 a.m.–5 p.m. Hours may fluctuate based on event needs, with occasional evening or weekend shifts required during peak periods.

DAY-TO-DAY:

• Maintain and update all internal and external event calendars, ensuring accuracy and alignment across departments and resident clients.
• Prepare and submit annual and event-specific fire permits, coordinating payments and documentation.
• Partner with the Booking, Finance, and Event Management teams to confirm bills for settlementsand follow up with internal departments for invoicing.
• Support document management for the events department, maintaining organized records and ensuring information is easily accessible.
• Manage event setup in VenueOps, including creating event files, compiling early documents, and preparing preliminary details before Event Manager assignment.
• Provide on-site support for campus and catering events when no Event Manager is assigned, assisting with coordination and client needs.
• Assist in collecting and entering initial event and building information for clients prior to event assignment.
• Oversee the Events email inbox, routing inquiries and ensuring timely responses and delegation.
• Scheduling and receiving any specialty requests that come from box office
• Collaborate with the events team to source, plan and monitor back-of-house hospitality and celebration initiatives that enhance the event experience.
• Provide event and game-day support as needed, helping ensure each event runs smoothly.

WE’D LIKE TO HEAR FROM YOU IF YOU:

• Have 1–2 years of experience in event coordination, venue operations, or a related administrative or customer service role.
• Can manage multiple priorities with a high degree of organization, accuracy, and attention to detail.
• Possess strong interpersonal and relationship-building skills, with the ability to work effectively with clients, promoters, vendors, and internal teams.
• Communicate clearly and professionally, both verbally and in writing.
• Understand event coordination principles and practices, especially within fast-paced, high-volume environments.
• Are a confident decision-maker who can act independently and resolve challenges under pressure.
• Have a working knowledge of budgeting, invoicing, and reconciliation processes related to event management.
• Are proficient in Microsoft Office Suite and comfortable learning new systems (experience with VenueOps, Momentus, or similar software is a plus).
• Are familiar with collaboration tools such as Slack or Zoom.
• Are available to work primarily weekdays (9 a.m.–5 p.m.), up to 28 hours per week, with flexibility for occasional evening or weekend shifts as event needs arise.
• Are committed to fostering a diverse, equitable, and inclusive work environment.

WE’D BE THRILLED IF YOU ALSO HAVE:

• Experience supporting large-scale events, sports, or entertainment venues.
• Familiarity with event and venue management software such as VenueOps, EventBooking, or Momentus.
• A creative eye for hospitality and guest experience, especially in back-of-house or event support settings.
• A proactive approach to improving processes, communication, and operational efficiency.

Offers of employment are conditional upon the successful results of an individual background check. We consider qualified applicants with criminal histories and review results on an individual basis.

The Portland Trail Blazers at the Rose Quarter embraces diversity and inclusion. We celebrate individual expression and uniqueness on our campus. We do not tolerate harassment or discrimination. We are committed to hiring individuals that reflect the community we serve without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, disability, genetic information, or other legally protected characteristics. We are an equal opportunity employer.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

PERKS:

We invest in our employees inside and outside of work. The perks we offer for our part-time teammates include:

• Hourly Wage: $28.61per hour
• Retirement Plan
• Flexible Work-schedule
• Wellness Perk – Employee Assistance Program (EAP)
• Free Parking in Aegean + Discounted Mass Transit Passes (50% off)
• Discounted tickets for select concerts/shows
• Ongoing Learning & Development