Executive Administrative Assistant

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. From delivering differentiated products to providing world-class customer service, we operate with a strong risk mindset, ensuring we continue to uphold our brand promise of trust, security, and service.

As part of Team Amex, you'll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career. Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

How will you make an impact in this role?

The Executive Administrative Assistant will provide comprehensive administrative support to Vice Presidents, serving as a trusted partner and integral member of the leadership team. This role requires exceptional organizational, communication, and prioritization skills, along with strong personal integrity and discretion.

The ideal candidate is proactive, detail-oriented, intellectually curious, and thrives in a dynamic, fast-paced environment with multiple priorities. They anticipate needs, exercise sound judgment, and contribute positively to team culture.

Key Responsibilities

• • Manage complex executive calendars and proactively resolve scheduling conflicts
• • Coordinate meetings across time zones, including rooms, virtual platforms, and materials
• • Ensure smooth day-to-day scheduling and meeting logistics
• • Serve as a primary point of contact for internal and external stakeholders
• • Liaise on behalf of executives with professionalism and discretion
• • Maintain organization charts and key distribution lists
• • Coordinate domestic and international travel arrangements and detailed itineraries
• • Prepare and process expense reports in compliance with company policy
• • Manage supplies, procurement, and departmental documentation
• • Support onboarding and general office operations, including IT coordination
• • Participate in team meetings and contribute to team initiatives
• • Support special projects and promote a collaborative team environment

Minimum Qualifications:

• • Proven track record as an Executive or Administrative Assistant supporting senior leaders
• • Exceptional calendar management skills, including complex scheduling with executive offices and external partners
• • Excellent organizational skills with strong attention to detail and accuracy
• • Ability to prioritize multiple responsibilities with minimal supervision
• • Strong written and verbal communication skills
• • Sound judgment and ability to handle confidential and sensitive information with discretion
• • Proactive, solution-oriented mindset with strong follow-through
• • Ability to remain calm under pressure and manage competing priorities with urgency
• • Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)

Preferred Qualifications:

• • Experience supporting Vice Presidents or senior leadership
• • Knowledge of American Express platforms and systems (e.g., Concur, Cisco/Webex, SAP Ariba, MyInfo, Payroll, TechCare)
• • Experience with procurement and expense systems
• • Familiarity with HR or Colleague Experience functions

  Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.

Salary Range: $31.49 to $49.28 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

• Competitive base salaries
• Bonus incentives
• 6% Company Match on retirement savings plan
• Free financial coaching and financial well-being support
• Comprehensive medical, dental, vision, life insurance, and disability benefits
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.