Executive Administrative Assistant - Enterprise Architecture

At American Express, our culture is built on a 175-year history of innovation, shared values and Leadership Behaviors, and an unwavering commitment to back our customers, communities, and colleagues. As part of Team Amex, you’ll experience this powerful backing with comprehensive support for your holistic well-being and many opportunities to learn new skills, develop as a leader, and grow your career.

Here, your voice and ideas matter, your work makes an impact, and together, you will help us define the future of American Express.

Joining Amex Tech means discovering and shaping your contribution to something big. Here, you can work alongside talented tech teams and build a unique career with the Powerful Backing of American Express. With a range of opportunities to work with the latest technologies, and commitment to back the broader engineering community through open source, our mission is to power your success. Because Amex Tech is powered by our technology, our culture, and our colleagues.

The Chief Technology Officer Organization's vision is to set the standard for technical excellence, talent, strategy, and standards across Technology. It also seeks to cultivate and foster technical innovation, amplify the technical heartbeat of the organization, and deliver great experiences to all American Express Colleagues.

As part of our diverse tech team, you can architect, code and ship software that makes us an essential part of our customers’ digital lives. Here, you can work alongside talented engineers in an open, supportive, inclusive environment where your voice is valued, and you make your own decisions on what tech to use to solve challenging problems. American Express offers a range of opportunities to work with the latest technologies and encourages you to back the broader engineering community through open source. And because we understand the importance of keeping your skills fresh and relevant, we give you dedicated time to invest in your professional development. Find your place in technology of #TeamAmex.

The Enterprise Architecture team, within the Chief Technology Officer Organization, aims to promote excellence through architectural discipline and controls, enable efficiencies across the enterprise, and foster collaboration, innovation and value creation.

How will you make an impact in this role?

As Executive Assistant to the Chief Architect & SVP, you will be responsible for providing an exceptional standard of support. You will work autonomously and efficiently, anticipating the leader’s needs and “connecting the dots” behind the scenes. We are looking for a candidate that is highly energetic, organized, flexible, and is used to working in a fast, and at times high pressure environment with numerous conflicting priorities. The ideal candidate needs to be a self-starter and can prioritize competing demands while keeping the Chief Architect and her chief of staff informed and aware.Primary Responsibilities

• Organization of complex calendar management using high level of integrity, managing across senior business partners, dispersed locations and differing time zones. Managing long-term calendar views of critical meetings and events.
• Meet regularly with the Chief Architect to actively flag and solve calendar constraints such as identifying delegates, ensuring read-ahead materials are provided when required, appropriate attendees are included in invites, and conflicts are resolved.
• Arranging meeting rooms, video and audio conferencing as well as coordinating team meetings, activities and other events.
• Booking complex international travel itinerary with knowledge of Amex travel booking tools, preferred vendors and associated policies.
• Ensuring timely preparation and processing of expense reports; tracking and processing of invoices; review expenses submitted to leader and highlight any out of policy spend.
• Organizing new starters first days, workstation, PC’s, stationery, and all HR/PeopleSoft administration. Helping to co-ordinate recruitment and development activities.
• Assisting with timekeeping and payroll duties, organization charts and completing cost-centre reconciliations
• In conjunction with other Executive Assistants, organize and coordinate activities associated with Town Halls, Senior Management visits, and other employee-related activities and events.
• Support of ad hoc special project which may be confidential and sensitive in nature.
• Support Employee Engagement initiatives, Sr. Leader / team updates and other USCDT Cross Platform related projects as needed. Managing general follow-up and generating reminders to effectively meet deadlines and commitments
• This is a hybrid position which requires 3-days per week in office.

• Ability to work in a complex, fast-moving environment while adhering to tight deadlines and with strong attention to detail.
• Strong maturity with ability to effectively prioritize VP office responsibilities.
• Ability to work under minimal direction, manage multiple priorities, make sound decisions, and maintain discretion and confidentiality of sensitive information.
• Team player who is dependable and enthusiastic.
• Strong PC skills in MS Office applications (e.g. Word, PowerPoint, Excel) and Outlook (may work with VP’s email).
• Excellent communication skills, both written and oral; strong interpersonal, influencing, and collaborating skills.
• Demonstrated ability to take the initiative to spot problems before they arise, find solutions, and provide timely follow-through
• Proficiency in American Express applications, including but not limited to Concur Expense Management, Ariba Buyer, eHR, Payroll, BrassRing, and the IT Service Catalog.

Salary Range: $24.05 to $48.10 hourly + bonus + benefits

The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.

We back you with benefits that support your holistic well-being so you can be and deliver your best. This means caring for you and your loved ones' physical, financial, and mental health, as well as providing the flexibility you need to thrive personally and professionally:

• Competitive base salaries
• Bonus incentives
• 6% Company Match on retirement savings plan
• Free financial coaching and financial well-being support
• Comprehensive medical, dental, vision, life insurance, and disability benefits
• Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
• 20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
• Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
• Free and confidential counseling support through our Healthy Minds program
• Career development and training opportunities

For a full list of Team Amex benefits, visit our Colleague Benefits Site.

American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law. American Express will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable state and local laws, including, but not limited to, the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers, and the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. For positions covered by federal and/or state banking regulations, American Express will comply with such regulations as it relates to the consideration of applicants with criminal convictions.

We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.

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Employment eligibility to work with American Express in the United States is required as the company will not pursue visa sponsorship for these positions.