Executive Assistant
Fidelity TalentSource is your destination for discovering your next temporary role at Fidelity Investments. We are currently sourcing for an Executive Assistant in Westlake, TX!
The Team
In this role you will provide comprehensive support to executive level leaders and collaborate with peers as part of an Executive Administrative function. The administrative team at Fidelity plays a vital role in the company's success, and individuals serving in these positions are recognized by their colleagues as key members of their group, department, or organizational team. While you will report to Head of Enterprise Infrastructure Architecture, you will work directly with and provide support to few other leaders in Fidelity Architecture senior leadership team. You will also frequently partner across the business.
The Expertise and Skills You Bring
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Bachelor's degree strongly preferred, as well as 3+ years of progressive work experience supporting high level executives.
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Excellent verbal and written communication skills including the ability to successfully interact with all levels of senior management, business partners, and employees.
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Polished executive assistant with professional maturity and previous corporate experience, preferably in a technology environment.
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Experience with supporting multiple executives simultaneously, both domestic and international.
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Must have experience managing multiple calendars, both domestic and international.
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Proven track record of working cooperatively and effectively with various personalities.
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Able to maintain a high level of confidentiality.
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Detail-oriented with strong communication and organizational skills.
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Advanced proficiency in Microsoft Office suite of products and eagerness to develop expertise in these programs (Teams, Word, Power Point, Excel, etc.).
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Demonstrated ability to learn new skills and adapt to new technology.
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Strong ability to multi-task, react and think quickly.
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Self-starter with strong sense of ownership and involvement.
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Seek clarification or assistance when needed.
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Desire to work as a true partner with executives and anticipate needs.
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Willingness to get involved with the work of the larger team.
The Value You Deliver
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Advanced management of complex calendars, travel booking, and expense processing
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Assisting with special projects related to the technology team.
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Back-up and assist other administrative team members to ensure consistent, effective administrative coverage.
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Skilled in SharePoint and able to develop and maintain sites.
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Advanced support and coordination of meeting logistics, including developing/maintaining agenda, booking travel, arranging technical support, booking conference rooms, managing catering, etc.
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Complex travel booking (domestic and international) and expense processing.
Dynamic Working
Fidelity’s hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite all business days of every other week in a Fidelity office.
Company Overview
Fidelity TalentSource, formerly Veritude, is the in-house temporary staffing provider for Fidelity Investments, one of the largest and most diversified global financial services firms in the industry. We recruit individuals from a variety of backgrounds, including technology and customer service, to fill assignments across Fidelity’s U.S.-based regional and investor center locations. If you would like to experience Fidelity’s diverse and inclusive workplace while expanding your skills and developing your professional network, consider a role with Fidelity TalentSource.
For information about working at Fidelity TalentSource, visit FTSJobs.com.
Fidelity TalentSource will reasonably accommodate applicants with disabilities who need adjustments in order to complete the application or interview process. Please email us at HR@ftsjobs.com if you would like to request an accommodation.
Information about Fidelity Investments
At Fidelity, we are focused on making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and championing a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and value our associates for their unique perspectives and experiences.
Fidelity Investments and Fidelity TalentSource are equal opportunity employers.