Executive Assistant to SVP, U.S. Policy and Government Affairs

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Summary

The Executive Assistant to SVP, U.S. Policy and Government Affairs, provides administrative and office management support to the SVP, U.S. Policy and Government Affairs (USPGA) and BMS’ Washington, DC office. The successful candidate will be responsible for accomplishing diverse and complex administrative tasks in a fast-paced, rapidly evolving environment, while working with a broad range of internal stakeholders and senior leaders across Global Policy and Government Affairs, USPGA and other key business functions.

Specific administrative assignments will include proactive and heavy calendar management, meeting scheduling, travel booking, preparing/processing expense reports and supporting internal budget processes. On the office management front, duties will include stocking and ordering supplies, developing coverage plan for staffing reception desk, overseeing use of office space, including conference room booking and desk space, planning and executing in-office meals, supporting event/meeting logistics, organizing consistent data management procedures (e.g., use of OneDrive, Teams, etc.), providing on-boarding assistance to new staff, and coordinating with corporate functions (BMS IT/AV services team, security, real estate and building management).

The scheduling piece of the role is significant and high profile, including senior corporate leadership, USPGA leadership team, other internal/external partners and stakeholders (e.g., trade associations, Members of Congress, Administration, among others). The Executive Associate is expected to collaborate and cooperate with other EAs across the company to support the SVP and organization effectively and should demonstrate a polished and professional demeanor in all internal and external interactions.

The office management portion of this role is also important, as it supports a quickly growing and evolving team at a critically busy and unique time for the biopharmaceutical industry.

Preferred Skills

• Anticipate needs of manager; take appropriate steps with minimal supervision to produce accurate and timely outcomes.
• Adhere to T&E policies, including booking travel arrangements (domestic & international) and monthly reconciliation of business expenses and BMS internal corporate policies for accurate and compliant reporting of expenses.
• Ensure SVP’s preparedness for meetings (e.g., assemble meeting materials, assisting with PowerPoint presentations, preparatory meetings with key stakeholders & pre-reads)
• Exhibit a willingness to assist and support others while balancing work demands.
• Escalate decision-making when appropriate.
• Interface appropriately with BMS senior executives/matrix team members and collaborate effectively with both leadership team administrative staff.
• Represent team in a professional manner in engagements with external organizations.
• Handle confidential information with discretion and demonstrate diplomacy/good judgment in sensitive situations.
• Prepare to adapt to constant change and quickly course correct when necessary in a rapidly evolving environment.
• Exhibit a positive work attitude, high productivity and a collaborative approach with other employees across the company.

Requirements

• Successful candidate must possess 8-10 years of administrative experience, primarily supporting a government affairs/policy executive.
• Experience as a scheduler or similar in a Hill or Agency office may also be appropriate.
• Bachelor’s degree preferred.
• Strong interpersonal skills in dealing with all levels of management (internal and external).
• Excellent verbal and written communication skills.
• Proven ability to handle sensitive information with confidentiality, discretion & good judgment.
• Adapts easily to new learning situations, knows how to set priorities, is very proactive, reliable, and accountable, and works with limited supervision.
• Strong attention to detail.
• Must be comfortable working with new tools and technologies including web-based and digital communications tools.
• Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
• Highly proficient in Microsoft Office Suite; including but not limited to Outlook Calendar and Email, Teams, SharePoint, Excel, Word, and PowerPoint.

#LI-Hybrid

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Compensation Overview:

Washington DC - US: $74,630 - $90,434


The starting compensation range(s) for this role are listed above for a full-time employee (FTE) basis. Additional incentive cash and stock opportunities (based on eligibility) may be available. The starting pay rate takes into account characteristics of the job, such as required skills, where the job is performed, the employee’s work schedule, job-related knowledge, and experience. Final, individual compensation will be decided based on demonstrated experience.

Eligibility for specific benefits listed on our careers site may vary based on the job and location. For more on benefits, please visit https://careers.bms.com/life-at-bms/.

Benefit offerings are subject to the terms and conditions of the applicable plans then in effect and may include the following: Medical, pharmacy, dental and vision care. Wellbeing support such as the BMS Living Life Better program and employee assistance programs (EAP). Financial well-being resources and a 401(K). Financial protection benefits such as short- and long-term disability, life insurance, supplemental health insurance, business travel protection and survivor support. Work-life programs include paid national holidays and optional holidays, Global Shutdown Days between Christmas and New Year’s holiday, up to 120 hours of paid vacation, up to two (2) paid days to volunteer, sick time off, and summer hours flexibility. Parental, caregiver, bereavement, and military leave. Family care services such as adoption and surrogacy reimbursement, fertility/infertility benefits, support for traveling mothers, and child, elder and pet care resources. Other perks like tuition reimbursement and a recognition program.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

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