Executive Associate II US Milvexian Marketing

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Job Summary:

The Executive Associate provides administrative support to the Vice President, Executive Director and Directors of the US Commercial, milvexian team. We are looking for a dynamic, performance driven, well organized and flexible individual who thrives in a fast-paced environment, with proven skills prioritizing and multi-tasking. Aside from being able to work independently and make decisions on behalf of the VP regarding calendar and travel events, the Executive Associate must be able to perform project focused duties and understand how to work professionally with matrix teams. Confidentiality is crucial to this position.

Job Description:

• Performs highly diverse and complex administrative functions, including but not limited to proactive calendar management, travel arrangements, preparing expense reports, supporting recruiting activities, onboarding and offboarding, bravo, etc
• Responsible for the organization and planning of meetings, including across the J&J/BMS Alliance
• Resource to full marketing team for Workday, IT, budget and expense questions
• Anticipates needs of manager and takes appropriate steps to produce desired outcome with minimal assistance from supervisor
• Ensures manager’s preparedness for meetings e.g. assemble meeting materials, assist with PowerPoint presentations & pre-reads).
• Prioritizes activities and acts based on an understanding of department objectives, and business needs
• Anticipates key issues and implements action plans based on changing priorities and commitments. Be able and willing to adapt to constant change and can quickly course correct when necessary
• Demonstrates strong decision-making capability to guide assigned projects to successful conclusions and meet deadlines
• Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
• Learns new systems to support team, including submissions and maintenance for Demand Management, Sharepoint, Microsoft Teams, etc
• Supports team culture
• Exhibits a positive work attitude, high productivity and a collaborative approach with other administrative assistants and partners across organizational levels and functions

Qualifications and Experience:

• At least 8 years of administrative experience with significant experience supporting an executive and big team
• Strong interpersonal skills in dealing with all levels of management internally and externally
• Strong communication skills including excellent verbal and written skills
• Proven ability to handle sensitive information or situations with confidentiality, discretion, diplomacy and good judgment
• Ability to work and think independently with the ability to analyze and solve complex problems with excellent judgment and provide high quality work with attention to detail
• In depth knowledge of company internal systems, policies and procedures
• Must be proficient in Microsoft Office, Outlook, Concur, Purchasing systems and WorkDay

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to adastaffingsupport@bms.com. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

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