By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Why join the Harvard Faculty of Arts and Sciences?
The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.
Job Description
Job-Specific Responsibilities:
The Athletics Department is the largest Division I athletic program in the nation. It is a dynamic and fast-paced working environment which includes 42 intercollegiate athletic teams (with over 1,200 student-athletes), 50+ club sports (with over 2,000 participants), the Harvard House Intramural program (with over 2,500 participants and over 1,500 contests), many recreation offerings, and the management of four campus fitness centers.
As the Accounting Assistant, working under the direction of the Financial Analyst, you would support the Department's financial management and strategy. Typical duties include:
- Reviews and processes invoices to ensure that vendors and external suppliers are paid promptly
- Develops controls that ensure that, before payment, the following occurs:
- Invoices are legitimate, approved, complete and accurate
- Invoices are compliant with University, Ivy League and NCAA policies
- Reconciles open accounts payable items; investigates and corrects discrepancies
- Responsible for researching budget to actual variances and processing corrective journals
- Responsible for processing and reconciling the weekly payroll process, ensuring compliance with University, Ivy League and NCAA policies
- Responsible for training all managers in PeopleSoft and University policies regarding payroll
- Collaborates with Human Resources to resolve all payroll issues
- Creates, processes and maintains the Department's account receivable function, which includes invoicing for all internal and external rentals using QuickBooks
- Responsible for applying all payments received and managing the aging through contact with renters
- Implement and develop best practices to improve the efficiency and accurateness of the accounts payable and weekly payroll function
- Prepare monthly administrative reports to assist department managers
- Controls and administers petty cash transactions ensuring all transactions are reconciled
- May assist in reviewing, auditing, and approving Concur expense reports
Qualifications
Basic Qualifications:
At least 3 years of accounting or business work experience required. Education may count towards experience.
Additional Qualifications and Skills:
Bachelor's degree in accounting is strongly preferred. Good written and communications skills required. Must be detail oriented, able to multi-task, and work independently.
Additional Information
- Work Format: On-Site
- Appointment End Date: N/A
- Standard Hours/Schedule: 35 hours per week
- Compensation Range/Rate (including Shift Differential if applicable): N/A
- Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position
- Pre-Employment Screening: Identity, Criminal
- Other Information:
Harvard is a highly selective liberal arts college whose mission is to educate citizens and citizen-leaders for our society. The College is a residential institution of nearly 7,000 undergraduates and is located in Cambridge, Massachusetts. Harvard is deeply committed to the intellectual, social and personal transformation of its undergraduates during their four years at Harvard.
The Department of Athletics offers 42 varsity programs for men and women, more than any other Division I school in the United States. We also offer extensive recreational and intramural programs.
Harvard employees have access to a competitive benefits package that includes multiple options for the health and well-being of our employees as well as ongoing professional development.
All formal offers will be made by FAS Human Resources. We regret that, due to the number of responses we typically receive, we may be unable to respond to phone calls or contact personally those applicants not selected for an interview.
We actively seek and welcome applications from diverse candidates and from those with a demonstrable commitment to a more inclusive society.
Work Format Details
This position is based on-site at a Harvard campus location. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 053. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s non-discrimination policy. Harvard’s equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.