By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.
Why join Harvard Medical School?
Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.
You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.
About the Department:
The Program in Medical Education (PME) at Harvard Medical School (HMS) serves as the organizational home for all education programs leading to the MD degree. PME oversees both the Pathways and Health Sciences and Technology (HST) curriculum tracks — encompassing the full student journey from admissions through graduation.
Job Description
The mission of the PME Finance & Administration team is to act as the connective tissue across PME—facilitating coordination and support for all 13 offices so each can fulfill its core objectives. The team manages all financial transactions, ensure compliance with Harvard University policies and procedures, and serve as a resource for administrative challenges, helping offices develop effective solutions or processes when issues fall outside their areas of expertise. Harvard Medical School is somewhat unique among peer institutions in that it does not own its own hospital. Instead, it relies on affiliated clinical faculty at partner hospitals to deliver much of the MD curriculum, which adds complexity to organizational and administrative responsibilities.
Reporting to the Finance Manager, the incumbent will independently manage key responsibilities related to teaching compensation, financial analysis, and general administrative operations. The ideal candidate will be a critical thinker and problem solver, capable of developing compliant, sustainable solutions — and knowing when to escalate issues as needed.
Key Responsibilities -
Teaching Compensation:
- Manage a portfolio of course reports across all three phases of the MD curriculum (Preclerkship, Principal Clinical Experience (PCE), and Post-PCE), which includes reviewing and identifying faculty exceptions, verifying compensation eligibility and compliance with guidelines and allocating teaching payments to appropriate departments/organizations and calculating the final compensation.
- Serves as a subject matter expert and resolves issues raised by affiliate departments and make necessary corrections or adjustments to teaching reports.
- Onboard faculty who are not paid through affiliate hospitals to the HMS payroll system; provide regular updates to the Senior Director.
- Generate and distribute quarterly communications to faculty regarding teaching compensation; research and resolve related inquiries.
- Prepare quarterly and ad hoc analyses on teaching compensation for the Senior Director.
General Administration:
- Manage a portfolio of PME offices Financial Aid, Dean for Medical Education, Anatomical Gift Program, and Medical Education, which includes Faculty Development, Evaluation and Assessment and Curriculum Administration by serving as a resource, establishing and documenting processes to create administrative efficiency and liaising with other departments at HMS or central offices of the University.
- Manage HMS Academy's annual fellowship program: advise applicants, troubleshoot administrative issues, and establish post-award processes.
- Manage faculty appointments for leadership roles within the PME, which includes onboarding or draft service agreements, tracking status and creating roles in PeopleSoft.
- Manage the MD RA program and onboard student teaching fellows
Financial Analysis:
- Prepare accurate, timely financial analysis, projections, and reports for the offices of Financial Aid, Health Sciences and Technology, Anatomical Gift Program, and Medical Education for all sources of funding.
- Review and reconcile financial aid endowment accounts; analyze discrepancies and ensure student scholarship distributions align with fund terms.
- Lead the management and reconciliation of the parking reconciliation and patient gift cards.
- Serve as a resource and provide guidance on university policies and procedures for the offices of Financial Aid, Heath Sciences and Technology, Anatomical Gift Program, and Medical Education by devising compliant options/solutions.
- Review and establish or approve financial transactions for designated offices. Manage the set up of TouchNet products and outside billing using the accounts receivable system.
Qualifications
Basic Qualifications:
- 5 or more years of experience. Higher education may count towards experience.
Additional Qualifications and Skills:
- Bachelor's degree preferred.
- Demonstrated experience with financial systems and data query tools.
- Working knowledge of financial administration principles.
- Demonstrated skills in prioritizing/performing multiple tasks while maintaining exceptional attention to detail.
- Demonstrated ability to problem solve and propose options.
- Excellent interpersonal, written and verbal communication skills.
- Keen sense of compliance workflow and business processes.
Additional Information
- Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm
- Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
- Pre-Employment Screening: Identity
- Other Information: Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
- Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.
- Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! https://www.gem.com/form?formID=16341e35-cbc6-4904-88a3-09b35763307e
Work Format Details
This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Salary Grade and Ranges
This position is salary grade level 056. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.
Benefits
Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:
- Generous paid time off including parental leave
- Medical, dental, and vision health insurance coverage starting on day one
- Retirement plans with university contributions
- Wellbeing and mental health resources
- Support for families and caregivers
- Professional development opportunities including tuition assistance and reimbursement
- Commuter benefits, discounts and campus perks
Learn more about these and additional benefits on our Benefits & Wellbeing Page.
EEO/Non-Discrimination Commitment Statement
Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.
Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.