Working at Envision means having a job that’s more than just a way to make money. It's a job that makes a difference.
We offer team members:
- Careers with purpose
- Teamwork environment
- Amazing 401K Retirement Plan
- Envision Paid Life Insurance
- Medical, Dental, Vision, FSA Plans
- 10 Paid Holidays
- PTO & Vacation
- Tuition Reimbursement
POSITION SUMMARY:
The Grant Administrator will spearhead all grant-related activities, including research, identifying, application submission, and administrative responsibilities for mission-supportive grants from foundations, corporations, and state and federal government agencies. This role is crucial for ensuring grant compliance and involves close collaboration with senior management and program directors to guarantee that all grant-funded projects comply with federal regulations, specifically 2 CFR Part 200 Uniform Administrative Requirements, as well as relevant state and local regulations. The ideal candidate will have meticulous attention to detail in reporting and tracking and exceptional writing and organizational skills.
KEY RESPONSIBILITIES/ESSENTIAL FUNCTIONS INCLUDE:
1. Grant Research and Identification:
- Conduct comprehensive research to identify potential grant, corporate and foundation funding opportunities aligned with the organization's mission and programs.
- Stay updated on funding trends, grant cycles, and eligibility criteria from various funding sources.
- Maintain a pipeline of potential funders and grant opportunities.
2. Grant Proposal Development:
- Collaborate with senior leaders and program managers to gather information necessary for grant proposals.
- Prepare grant proposals, grant reports, letters of inquiry, and other grant-related materials in collaboration with key development team leaders, adhering to grant guidelines and deadlines.
- Customize proposals to fit the requirements and preferences of each funding organization.
3. Grant Application Management:
- Coordinate the grant application process, including drafting, editing, and submitting grant applications in a timely manner.
- Maintain organized records of grant submissions, correspondence, and reporting deadlines.
- Communicate effectively with funders to address questions, provide additional information, and ensure compliance with grant requirements.
4. Grant Reporting and Compliance:
- Ensure that all grant activities are conducted in accordance with federal, state, and local regulations and policies, including 2 CFR Part 200 Uniform Administrative Requirements.
- Accurately interpret and understand complex contracts and contract language.
- Monitor and review grant-funded projects to ensure adherence to compliance requirements.
- Conduct regular internal audits and reviews of grant activities, expenditures, and documentation.
- Support the organization during external audits by grantors, independent auditors (i.e. Single Audit), and other financial institutions.
- Prepare and submit all required reports to grantors promptly and accurately.
- Maintain comprehensive records and documentation for all grant-funded projects, including financial statements, purchasing justification documentation, time tracking records, grant administration plans, etc.
- Ensure that all documentation meets the requirements outlined.
- Manage meticulous records in all required databases.
5. Relationship Building:
- Cultivate and maintain positive relationships with existing and potential funders, including foundations, individuals, and corporations.
- Serve as the primary point of contact for grant-related or corporate social responsibility inquiries and communication
6. Collaboration and Teamwork:
- Maintain regular communication and project management processes with staff as needed for multiple grant projects.
- Support development staff in additional development activities as needed.
- Collaborate closely with program staff, finance team members, and other stakeholders to gather information, coordinate efforts, and ensure alignment between grant activities and organizational priorities.
- Participate in regular meetings and contribute to strategic planning discussions related to fundraising and resource development.
- Provide training and support to project managers and staff on organizational policies, procedures, and grant compliance requirements.
- Serve as a resource for staff regarding compliance issues and best practices.
- Stay current with changes in grant regulations and update internal processes accordingly.
JOB REQUIREMENTS INCLUDE
Education:
- Bachelor’s degree in communications, English, Business Administration, Accounting, Regulatory Affairs or a related field is preferred.
Experience:
- 3-5 years of experience with grant reporting and audits (external and internal) required, experience with Federal grants preferred. Similar experience will be considered.
- 3-5 years of experience with developing and implementing grant-related and compliance- related policies and procedures.
Knowledge/Skills:
- Detail-oriented and organized, with the ability to manage multiple projects and deadlines effectively.
- Strong organizational and analytical skills, with attention to detail.
- Project Management experience is a plus.
- Document Management experience is a plus.
- Excellent writing, editing, and proofreading skills, with the ability to craft clear and concise reports.
- Strong research skills, with the ability to gather and synthesize information from multiple sources.
- Knowledge of fundraising principles, grant-making processes, and nonprofit financial management preferred
- Excellent knowledge of federal, state, and local regulations related to grant funding.
- Internal auditing and participation in external audits a plus.
- Knowledge of 2 CFR 200 Part 200, Federal Grants, and Single Audits is a plus.
- Excellent communication and interpersonal skills, with the ability to collaborate effectively with team members and external stakeholders and train adult learners.
- Experience with Raiser’s Edge is a plus.
- Experience with Click Up a plus.
SUPERVISORY RESPONSIBILITIES
Total Number of Employees Directly Supervising: 0
Number of Subordinate Supervisors Reporting to Position: 0
VISION REQUIREMENTS INCLUDE
Can be performed with or without assistive technology:
X Required to perform activities such as preparing/analyzing data/figures; viewing a computer screen; reading; inspecting small objects for defects; using measuring devices; and/or assembling parts with close eye contact.
___Required to perform activities such as operating machinery and/or power tools at or within arm’s reach; performing non-repetitive tasks such as carpentry work or repairing machinery.
___ Required to review/inspect own assigned work, the work of others, or facilities or structures.
Requires normal (or corrected to normal) vision/acuity:
___ Required to operate motor vehicles and/or heavy equipment such as forklifts.
COMMENTS
Envision, Inc. is an Equal Opportunity Employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.
Envision, Inc. employs and advances in employment individuals with disabilities and protected veterans, and does not discriminate on the basis of disability or veteran status in its hiring or employment practices.
Reasonable accommodations are available to enable individuals with disabilities to perform the essential functions of a position.
To improve the quality of life and provide inspiration and opportunity for people who are blind or visually impaired through employment, outreach, rehabilitation, education and research.”
Envisions Core Values are the authentic, unwavering principals that define and support our culture.
- Integrity
- Curiosity
- Passion
- Initiative
- Teamwork
- Excellence
Task
None
Occasional
Frequent
Constant
Stand
X
Walk
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Sit
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Bend/stoop
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Climb
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Reach above
shoulders
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Squat/crouch/kneel
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Push/pull
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Lift
Usual amount
X <10 lbs
11-25 lbs
26-50 lbs
51+ lbs
Carry
Usual amount
X <10 lbs
11-25 lbs
26-50 lbs
51+ lbs
Employee must use hands for repetitive action such as:
Task
Right
Hand
Left
Hand
Simple grasping
X
X
Firm grasping
X
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Fine manipulation
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WORKING CONDITIONS INCLUDE
Inanaverageworkday,employeeisexposedto:
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Occasional
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General shop or
store conditions
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General office
environment
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Humid, extreme hot/cold temps
(non-weather)
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Outdoor weather
conditions
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Fumes or airborne
particles
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Fluorescent
lights
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Moving, mechanical
parts
X
Toxic chemicals
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Loud noise
intensity levels
X
Risk of electrical
shock
X
Travel for job
X