Grant Coordinator (CEJA)

Position Title: Grant Coordinator (CEJA)
Department: Institutional Research and Effectiveness (INR)
Division: Institutional Research and Effectiveness (INR)
Employee Status: Full-time Grant Funded (Grant Funded through June 30, 2026, with opportunity for renewal)
Type: Professional Staff Association (PSA)
Grade: K
Salary Range: $55,000/annually
Location: Woodward Technology Center (WTC)
FLSA: Exempt
Business Hours: Monday - Friday, 8 am - 5 pm (evening and weekend events may be required)
ICCB Classification: Professional / Tech
Issued: 08/2025
Application Deadline: January 20, 2026

Rock Valley College does not offer sponsorship for employment-based visas for this position now or in the future. Applicants must be currently authorized to work in the United States without the need for employer sponsorship.
Reporting Relationships
Reports to: Small Business Development Center Director
Supervision Exercised: None

Job Summary
Coordinate with the Small Business Development Center Director to plan, develop, and implement the CEJA Contractor Incubator Program grant. Ensures grant goals and requirements are met, including recruitment and retention of clients, direct service delivery, marketing of program services within the community, and timely completion and submission of grant reports. Model excellent customer service to clients, faculty, administration, staff, and others through all methods of contact. Confidentiality and discretion are required.

Essential Duties and Responsibilities include the following. Related duties may be assigned.

• Responsible for the implementation and attainment of approved grant application programming and activities, goals, objectives, and outcomes.
• Monitor performance and plan activities to ensure that the grant is being implemented and established performance goals are being met.
• Manages an annual budget, ensuring that funds received are spent efficiently, effectively, and in accordance with grant guidelines.
• Coordinate and co-chair Team meetings.
• Develop and maintain reports related to the CEJA Contractor Incubator Program efforts and expenditures.
• Monitor grant activities to ensure compliance with fiscal, regulatory, programmatic, and funding agency requirements.
• Ensure accurate and timely submissions of grant reports and required documents.
• Actively participate in the retention and recruitment of clients and any other outreach to support grant goals.
• Using tact and courtesy, must have the ability to establish and maintain effective relationships with persons contacted in the course of work.
• Develop and formalize partnerships with area industry partners to both recruit clients and identify job opportunities for program completers.
• Coordinate with all areas within the College to provide services and opportunities for participants
• Maintain appropriate documentation and records for all participants, and activities, events, partnerships, meetings, and other programming elements
• Excellent verbal communication skills.
• Foster and maintain professional interaction with internal and external community partners including and not limited to; in-person, virtual, and written correspondence.
• File, code, and/or arrange filing of grant documents, and purge files in accordance with statutory governmental regulations and/or college guidelines.
• Engage in ongoing professional training as needed to maintain current with administrative and technological demands of the position.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Minimum Qualifications
Bachelor’s Degree in a related discipline is required along with three to five years of experience in business accounting, economic development, and/or grant program coordinating. Must demonstrate experience with small business development, and budget planning and management. Familiarity with federal and state grant guidelines. Ability to gather, analyze and evaluate a variety of data. Outstanding oral and written communication skills that demonstrate an ability to produce information that is understandable to others. Strong organizational skills. Excellent computer skills in Microsoft Office, specifically Outlook and Excel, including, online research resources, databases and spreadsheets. Must possess a current and valid driver’s license and must be able to travel to community locations. Must possess the ability to effectively interact with various College and community members and have experience working with diverse community stakeholders.

Work Environment
While performing the duties of this job, the employee regularly works in an office setting and will be required to travel to community events and partner locations.

Physical Demands
Physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.