Company Profile
Gulf Coast JCB is the authorized JCB dealer for South Louisiana, committed to delivering industry-leading products, responsive support, and a customer experience rooted in honesty, urgency, and professionalism. We invest in our people and offer highly competitive compensation for individuals with the drive to excel personally and professionally.
Position Purpose
Reporting directly to the Dealer Principal, the Office Administrator / Accountant supports the daily financial and administrative operations of Gulf Coast JCB.
Position Type: Full Time, Exempt.
Major Tasks, Responsibilities & Key Accountabilities
- Process machine sales and record customer payments.
- Prepare and process weekly deposits.
- Review and process internal and external invoices.
- Create and maintain vendor master data.
- Prepare inventory reports.
- Apply warranty credits and issue credit notes.
- Maintain and reconcile accounts receivable and balance sheet accounts.
- Maintain fixed asset ledger.
- Perform month-end closing functions including journal entries and GL reconciliations.
Accounts Receivable
- Daily posting of cash, check, and bank transactions.
- Post daily credit card payments.
- Research mismatches and resolve discrepancies.
- Perform AR-related GL reconciliations.
- Manage collections.
- Set up new customer accounts and verify credit.
Accounts Payable
- Ensure timely payment of invoices.
- Prepare ACH and check payments.
- Process quarterly sales tax filings and reconciliations.
- Set up new vendors.
- Process DTS credits and reconciliations.
- Maintain JCB parts invoice tracker.
- Reconcile parts accruals.
Invoicing
- Create and process invoices for parts, service, machines, and work orders.
Month-End Duties
- Post journals.
- Complete AR, AP, GL, and fixed-asset closings.
- Reconcile fixed assets and schedules.
Banking
- Post daily credit card payments.
- Manage postings and reconcile deposits.
- Make physical bank deposits as required.
Warranty
- Post warranty credit notes and reconcile discrepancies.
General Administrative Responsibilities
- Provide administrative support to the Dealer Principal and team.
- Maintain organized, accurate files and documentation.
Essential Qualifications
- Bachelor’s degree in Accounting or related field.
- Minimum 3+ years of experience in a dealership, equipment, distribution, or manufacturing environment.
Knowledge, Skills & Competencies
- Experience with CDK Global preferred.
- Strong analytical and problem-solving skills.
- Excellent organizational skills.
- High attention to detail and accuracy.
- Proficient in Microsoft Office, especially Excel.
- Strong communication skills.
- Bilingual (English/Spanish) a plus.
JCB is an equal employment opportunities (EEO) employer in accordance with applicable federal, state, and local laws. JCB complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. EEO EMPLOYER/VET/DISABLED
JCB is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status; however, as a global company, JCB offers many job opportunities outside of the U.S., which can be found through our website at https://www.jcb.com/ en-gb/about/careers.
JobFamily
Administration/Support
PayType
Salary