HRIS Records Coordinator (HRA 1)

Initial Posting Date:

09/10/2025

Application Deadline:

09/24/2025

Agency:

Oregon Health Authority

Salary Range:

$4,749 - $7,004

Position Type:

Employee

Position Title:

HRIS Records Coordinator (HRA 1)

Job Description:

Opportunity Awaits, Apply Today! - [HRIS Records Coordinator/Human Resources Analyst 1]

*This is NOT a LIMITED DURATION position. This is a PERMANENT Position.

Do you thrive in a fast-paced and in an innovative environment? Do you enjoy working in a collaborative team environment with driven and passionate HR professionals dedicated to making a difference? This may be the career move for you! This recruitment will be used to fill one Permanent full-time position. We are currently seeking one HR Analyst 1 to join our team. Please read through this job announcement before applying for the position.

The primary purpose of this position is to support the HRIS Records unit in the coordination and processing of personnel records of employees within the Oregon Health Authority. This position is responsible for consulting and coaching staff on complex personnel actions, policies and business processes. Maintains accurate records for over 5,000 employees by performing a variety of technical, confidential duties involving personnel issues, record keeping, research and problem solving in accordance with Collective Bargaining Agreement (CBA, Federal, State, Department of Administrative Services (DAS) and Oregon Health Authority laws, rules and policy. The HRIS Records Coordinator works collaboratively with division representatives and HR employees across the agency.

For a full review of the position description, please click here.

The AA Salary Range for this position is between $4,749.00 to $7,004.00 per month.

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

What We Are Looking For:

Minimum Qualifications: These qualifications must be visible in your application for consideration.

A bachelor's degree in Human Resource Management, Organizational Behavior or Development, Business or Public Administration, the Applied Behavioral Sciences, Industrial Relations or a job-related course of study determined by the appointing authority; OR

Valid Certification as a Professional in Human Resource awarded by the Human Resource Certification Institute, and one-year Human Resource experience; OR

Three years Human Resource paraprofessional or technical-level experience.

The State Certified Human Resources Professional (SCHRP) certification, awarded by the Oregon Chief Human Resources Office, substitutes for six months of human resource professional-level experience.

Valid certification as a SHRM Certified Professional awarded by a nationally recognized organization, substitutes for one year of human resource professional-level experience.

Valid certification as a PSHRA-CP from the Public Sector HR Association substitutes for one year of professional human resources experience.

Special Requirements: To be hired, you must have a criminal record and check that meets OHA criteria at the time of hire, and throughout employment.

Desired Attributes:

1. Attention to Detail and Accuracy

• Maintains precise and confidential records for over 5,000 employees.
• Ensures all personnel actions comply with complex legal, contractual, and procedural requirements.

2. Strong Knowledge of HR Policies and Regulations

• Understands and applies rules from CBAs, DAS, OHA, state, and federal law.
• Interprets and explains complex HR policies to staff and partners.

3. Excellent Communication and Coaching Skills

• Consults and communicates with staff on personnel actions and business processes.
• Communicates clearly and diplomatically with employees at all levels.

4. Analytical and Problem-Solving Skills

• Conducts research and resolves complex personnel record issues.
• Applies logic and critical thinking to ensure policy compliance and data accuracy.

5. Collaborative and Team-Oriented Mindset

• Works effectively with HR colleagues and division representatives.
• Builds cooperative relationships across diverse teams and departments.

6. Technical Proficiency with HRIS and Recordkeeping Systems

• Navigates and manages large-scale HRIS platforms confidently.
• Processes personnel actions and maintains electronic records accurately and efficiently.

Preference Statement:

• Excellent customer service skills.
• Must be able to organize and prioritize work to meet deadlines and have flexibility, work demand tolerance and exhibit written and oral communication skills including effective communication with coworkers.
• Must be proficient in Word, Excel and PowePpoint.

Application Guidance:

How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume, and cover letter.

• Complete the online application
• Complete Questionnaire (if applicable)
• Upload Resume
• Upload Cover Letter
• Applicants who fail to upload resume and cover letter will not be considered
• Resumes, cover letters and all other documents must all be uploaded at one time.When uploading a resume, please upload any other documents in the same area/field. Applicants who fail to upload resume and cover letter will not be considered.
• External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.
• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply:

• Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.
• Remember to check your email (including your junk folder) and Workday inbox for updates on your application.
• We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

Reminders:

• Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!
• This announcement is for 1 (one), Full-Time, Permanent, Managerial Non-Supervisory, HRIS Records Coordinator. Classification: Human Resources Analyst 1 position based in Salem, Oregon.
• This is a Hybrid position. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.
• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Senior Recruiter Scott Lee at: scott.h.lee@oha.oregon.gov 971-372-1972.

Benefits of Joining Our Team:

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

• Training opportunities that will help grow your career with the State of Oregon.

Additional Details:

• The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.
• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Helpful Links & Resources:

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources

The Oregon Health Authority is an equal opportunity, affirmative action employer, committed to diversity and pay equity.