Human Resources Coordinator

Job Summary:

The Human Resources Coordinator plays a key role in supporting the Office of Human Resources by managing a wide range of responsibilities. Reporting to the Vice President of Business Affairs, this position contributes to recruitment efforts, student employment, employee engagement, and overall HR administration. The Coordinator ensures compliance with employment requirements, maintains accurate records, supports onboarding and offboarding processes, provides reporting and technical assistance, and fosters a positive, professional experience for both employees and student workers.

Essential Functions:

• Promote Franciscan ideals and adherence to the Mission of the University as demonstrated by the University's Ideal Characteristics. As we are an equal opportunity employer committed to Franciscan values, all employees share responsibility for advancing diversity, equity, and inclusion in the performance of their roles while demonstrating service orientation, respect for all, intellectual curiosity, solution focus and innovation, and mutual accountability.
• Safeguard the confidentiality and integrity of employees and departmental records.
• Oversee personnel files and electronic HR records; review and prepare sensitive documents with accuracy and discretion.
• Deliver daily HR office support, including filing, maintaining forms and templates, and managing office inventory to ensure smooth operations.
• Coordinate and schedule university and departmental meetings, interviews, and training sessions.
• Assist with HR administrative tasks and other duties as assigned.

Recruitment and Onboarding:

• Post open positions, screen resumes, and coordinate interviews.
• Complete pre-employment background checks for all new hires.
• Set up employee profiles in ADP HRIS and Power Campus Student Information System.
• Facilitate onboarding for new employees, including required paperwork and orientation support.

Systems & Reporting

• Manage electronic signature processes (Adobe Sign/DocuSign).
• Enter and maintain accurate data in Excel and HRIS systems; generate reports for payroll, headcount, retention, and cost analysis.
• Provide technical assistance to supervisors and students using HR tools, forms, and systems.

Student Employment:

• Process and maintain student employment paperwork in compliance with university, state, and federal requirements.
• Coordinate and oversee onboarding for student workers, including orientations, I-9 verification, background checks, and payroll documentation.
• Facilitate offboarding for student employees, including terminations, exit documentation, and system updates.
• Process job status changes for student employees (role updates, pay adjustments, transfers, supervisor changes).
• Serve as liaison between HR and campus supervisors to ensure consistent employment practices and issue resolution.
• Draft and issue employment contracts for graduate assistants, interns, and special student positions.
• Update and maintain HR portals, website pages, and student employment resources.
• Create training materials, guides, and presentations for supervisors and student workers.
• Respond to student inquiries regarding employment policies, procedures, and resources.

Qualifications/Education:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 1–3 years of human resources experience; experience in a higher education or nonprofit environment preferred.
• Working knowledge of employment laws, regulations, and best practices.
• Strong interpersonal and communication skills with the ability to build collaborative relationships across the university.
• Excellent organizational skills with the ability to manage multiple priorities and problem-solve effectively.
• Demonstrated discretion, emotional intelligence, and professionalism in handling sensitive information.
• Proficiency in HRIS systems, Microsoft Office Suite, and the ability to generate and interpret data reports.
• HR certification (e.g., SHRM-CP, PHR) preferred, or willingness to obtain within three years of employment.

Physical Requirements:

1. Attendance is required in order to perform the duties of this job.

2. Prolonged periods of sitting at a desk and working on a computer.

3. Must be able to lift 15 pounds at times.