Human Resources Coordinator

HUMAN RESOURCES COORDINATOR: Coordinate HR operations supporting Lexitas’ legal services, ideal for organized, discreet professionals who thrive on accuracy. LOCATION: This is a PART-TIME, on-site position based at our Houston office located at 13101 Northwest Freeway.

PAY RATE: $21.50/hr

SUMMARY

Lexitas is seeking a highly organized and people-focused Human Resources Coordinator to support the day-to-day administration of our HR operations. This role is ideal for an HR professional who thrives in a fast-paced, entrepreneurial environment and enjoys being a go-to resource for employees and managers alike. As an HR Coordinator, you will play a critical role in employee onboarding, offboarding, benefits administration, HRIS data integrity, compliance, and employee relations. You’ll partner closely with managers and the HR team to ensure smooth processes, accurate records, and an exceptional employee experience from hire to exit. KEY RESPONSIBILITIES

• Process all new hire and termination paperwork using established workflow processes.
• Enter and maintain accurate employee data in the HRIS, including promotions, compensation changes, supervisor updates, and status changes.
• Administer background authorization forms, background checks, and E-Verify for all new hires.
• Coordinate and conduct new hire onboarding, including distributing and assisting with required forms.
• Monitor, update, and audit I-9 documentation on a regular basis.
• Manage the HR email ticket portal, route requests as needed, and resolve assigned HR tickets in a timely manner.
• Meet with managers and supervisors to assess employee-related needs and provide HR support.
• Conduct employee and manager training on Dayforce functionality, including time & attendance, PTO, payroll questions, and approval workflows.
• Review company policies with new hires and assist with periodic Employee Handbook reviews for management.
• Support benefits administration by answering employee questions, coordinating enrollments, and processing benefit changes and terminations.
• Assist the Payroll Specialist with payroll-related questions, audits, and error resolution.
• Manage the termination process, conduct exit interviews, and process unemployment requests.
• Maintain accurate, organized, and compliant employee files.
• Prepare ad hoc HR reports, spreadsheets, audits, and tracking documents as requested.
• Assist with HR team training and cross-training initiatives.
• Safeguard confidential employee and medical records in compliance with HIPAA and all applicable laws.
• Maintain compliance with federal, state, and local employment and benefits regulations.
• Perform additional duties as assigned to support HR operations.

WHAT YOU’LL BRING

• A positive, collaborative attitude with strong interpersonal and communication skills.
• High level of integrity and ability to handle confidential information with discretion.
• Exceptional attention to detail and strong organizational skills.
• Ability to multitask, prioritize, and work effectively under pressure.
• Comfort working independently as well as collaboratively with cross-functional teams.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Outlook, Word, Adobe Acrobat, and general computer applications.
• Experience working in an entrepreneurial, small-company, or high-growth environment.
• Flexible schedule with availability for occasional overtime as needed.
• Excellent attendance and punctuality.

QUALIFICATIONS

• High school diploma or equivalent required.
• Associate’s degree in Human Resources or a related field, or equivalent experience, required.
• 1–3 years of experience in human resources and office administration.
• Experience with Dayforce, ADP Workforce Now, and/or Paycor preferred.
• Knowledge of HR compliance, employment laws, and best practices.
• Experience supporting a multi-function, multi-location organization preferred.
• Demonstrated commitment to operational excellence and continuous improvement.

SUPERVISORY RESPONSIBILITIES

The Human Resources Coordinator has no supervisory responsibilities.

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type, and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS

Little to no travel required.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation, or any other legally protected status.

EOE Employer/Vet/Disabled

If you require reasonable accommodation in the application process, please contact Human Resources at HRDept@lexitaslegal.com for assistance. All other applications must be submitted online.

PayType

Hourly

HiringRate

21.5