Human Resources Receptionist

Human Resources ReceptionistUIW MissionPosition SummaryThe Human Resources Receptionist serves as the first point of contact for the Human Resources and Title IX Departments. This position combines front office reception with administrative support, managing visitor greetings, multi-line phone operations, departmental communications, and clerical duties across key departments.The role requires strong customer service skills, the ability to multitask in a fast-paced environment, and support for critical HR functions including new hire processing, employee file maintenance, and payroll operations. The Human Resources Receptionist reports to the Assistant Director of Human Resources.Essential FunctionsJob DutiesKnowledge Skills and Abilities• Strong customer service skills with the ability to communicate clearly, courteously, and professionally.• Excellent written and verbal communication skills appropriate for interaction with faculty, staff, students, and applicants.• Knowledge of basic HR principles, employment practices, and confidentiality standards.• Understanding of front-desk operations, reception protocols, and visitor management procedures.• Basic knowledge of payroll processes, I-9 requirements, and regulatory compliance standards.• Proficiency with Microsoft Word, Excel, Outlook, and Teams.• Knowledge of office equipment operation (multi-line phones, copiers, printers, scanners).• Ability to collaborate effectively with HR team members, hiring managers, and campus partners.• Strong organizational and time-management skills with the ability to prioritize multiple deadlines.• High attention to detail and accuracy in data entry, filing, and document handling.• Ability to maintain a clean, welcoming, and organized front-office environment.• Ability to follow established procedures and adapt to changing priorities.• Ability to work effectively with individuals from diverse communities and cultures.• Employees shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.Required EducationHigh school diploma or GED equivalent.Required Work ExperienceOne (1) year of administrative, receptionist, or clerical office experience to include experience handling multi-line phones and providing customer service in a fast-paced office environment.Preferred Qualifications• Experience working in Human Resources and/or higher-education environment• Prior experience managing a front desk or reception area.• Experience handling confidential documents or personnel files.• Bilingual (English/Spanish).Required Certifications, Licenses or RegistrationsNone.Work HoursTypical Monday through Friday 8:00am to 5:00pm with occasional extended hours to meet departmental needs.Physical Demands• Ability to lift up to 10lbs of office or event materials.• Ability to reach overhead, bend, and squat to organize or retrieve office/events materials.• Ability to push/pull event carts holding up to 40 lbs.• Ability to actively engage in events for extended periods of time.• Ability to regularly move about campus and event venues to actively engage faculty, staff, and prospective/current students, as well as attend meetings on and off campus.Posting Number: AS2210POJob Type: Full TimeJob Category: Staff (non-exempt)Desired Start Date: 02/16/2026Position End Date (if temporary):Reports To: Assistant Director of Human ResourcesSalary: $31,200 AnnualizedOpen Date: 01/13/2026Close Date:Open Until Filled: YesSpecial Instructions to ApplicantN/A.To apply, visit https://apptrkr.com/6851439UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).jeid-5bf067c9151c96499bbc28dd01f5a606