Legal Administrative Assistant

Department: Finance

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 18 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

Are you ready to take your career to the next level? Join our vibrant Denver office as a Legal Administrative Assistant, specializing in Housing and Real Estate Finance. Work alongside talented transactional lawyers in a collaborative, high-energy environment where your expertise will shine. Enjoy a beautiful, modern workspace, on-site fitness center, and a flexible hybrid schedule, three days a week in the office, and achieve the perfect work-life balance.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm's executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Legal Administrative Assistant within our Finance team, you will:

• Provide overall legal administrative support, including extensive document production, redlining and coordinating closing materials.
• Ensure fee earners' daily time entries are drafted in accordance with firm and client guidelines; and enter information into firm systems in a timely fashion.
• Prepare new business intake forms and open new client matters.
• Prepare and submit expense reimbursement diaries and process invoices.
• Maintain schedules and calendars, making travel arrangements, updating contacts, and other work as needed.

What We're Looking For:

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• Collaboration: Work collaboratively with team members by assisting other LAAs and fee earners on a regular basis.

Required Experience:

A minimum of three years of experience in a legal environment or another professional environment, such as a financial institution, is required. Previous real estate transactional experience in a law firm a plus. Requirements include technical proficiency in Microsoft Office, particularly with Word. Superior organization is needed to oversee file maintenance. Top-notch accuracy, spelling, grammar and proofreading skills necessary. The position also involves the creation and editing of PDFs and Excel spreadsheets.

The salary range for this position is from $75,000- $85,000, which reflects the Firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience, and qualifications. The ability to work until 6 pm, Monday-Friday is preferred.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm's website.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm's success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.