Legal Assistant 1

Current employees: Please apply through the employee portal to be considered for this opportunity.

Pay Range:

$25.00 - $35.00 Hourly

Department:

County Chair

Job Type:

Regular Non-Represented

Exemption Status:

United States of America (Non-Exempt)

Closing Date (Open Until Filled if No Date Specified):

August 26, 2025

The Opportunity:

Multnomah County’s Attorney’s Office is looking for a dedicated and detail-oriented Legal Assistant 1 to join our team. In this essential role, you'll provide critical administrative support that helps our lawyers and paralegals serve the county and its departments.

What You'll Do:

As a Legal Assistant, you will be the backbone of our office, handling a wide range of tasks that keep our legal work running smoothly. Your daily responsibilities will include:

• Administrative Support:Manage office supplies, process invoices, handle new hire paperwork, and maintain essential office templates.
• Legal & Case Management: Assist lawyers and paralegals with e-filing court documents, organizing case files, and proofreading legal documents for accuracy.
• Discovery & Records: Help with e-discovery and public records requests, ensuring information is handled with care and precision.
• Reception & Communication:Serve as the first point of contact for the office, greeting visitors and answering phones. You'll also respond to inquiries from lawyers, witnesses, and the public.
• File Management:Take ownership of the office's filing system, including opening, maintaining, and archiving case files. You'll also process and route tort claim notices and incident files.
• General Office Tasks:Handle mail, faxes, and deliveries; manage office equipment; and assist with other general office duties as needed.

If you're a proactive professional who enjoys a fast-paced environment and wants to play a key part in the legal process, we encourage you to apply.

To Qualify:

We will consider any combination of relevant work experience, volunteering, education, and transferable skills as qualifying unless an item or section is labeled required. Please be clear and specific about how your background is relevant.

Minimum Qualifications:

• Education:Equivalent to completion of the twelfth grade
• Experience:One (1) year of experience that demonstrates the ability to perform the duties of the position. (Equivalency 0-1 years of qualifying training and/or experience).

Preferred Qualifications/Transferable Skills*: You do not need to have the following preferred qualifications / transferable skills to qualify. However, keep in mind we may consider some or all of the following when identifying the most qualified candidates. Please clearly explain on your application how you meet any of the following preferred qualifications/transferable skills.

• Experience in public sector municipal law.
• Experience working in a legal or professional office setting.

*Transferable Skills: Your transferable skills are any skills you have gained through education, work

experience (including the military) or life experience that are relevant for this position. Be sure to

describe any transferable skills on your application and clearly explain how they apply to this position.

Screening and Evaluation:

Application Packet: The application packet consists of the following documents. Please ensure that you upload these documents in your online application.

• A completed online application
• An uploaded resume covering relevant experience and education. Please be sure your resume includes the following for each employer: name of employer, location, dates of employment, your title, a brief summary of your responsibilities, the number of employees under your supervision.
• An uploaded cover letter that expands on your resume and details your prior experience and how it may align with the preferred and desired areas.

Note:The application, resume and cover letter should demonstrate your work experience/skills and how it is related to those shown in the To Qualify section of the job announcement. Please be thorough, as these materials will be scored and determine your eligibility to advance in this recruitment process.

Internal Applicants: After you have submitted your application, please check your Workday inbox and complete the Veterans’ Preference Questionnaire prior to the application deadline.

The Selection Process:For details about how we typically screen applications, review our overview of the selection process page. We expect to evaluate candidates for this recruitment as follows:

• Initial review of minimum qualifications: We may do an additional preferred review, phone screen, and/or send out additional supplemental questions to identify those highest qualified.
• Consideration of top candidates: We will consider qualified candidates in order of rank and score from the list of eligible candidates. This may include panel interview(s), a hiring interview, and/or additional testing to determine the best candidates for a position.
• Professional reference checks.

Additional Information:

This recruitment may be used to fill full-time, part-time, temporary, limited duration and on-call positions.

Type of position: This non-represented position is eligible for overtime.

The onsite work location:Multnomah Building, 501 SE Hawthorne Blvd, Portland, OR 97214.

Schedule:This position is approved as a hybrid schedule of working both remotely and in office. The designation of Hybrid Telework may be subject to change at a future time. All employees must reside in Oregon or Washington; the county cannot support ongoing telework from other locations.

Multnomah County offers an exceptional benefits package, including employer-funded retirement savings; health and dental insurance at very low cost to full-time employees and their dependents; paid parental leave; wellness programs; a focus on work-life balance; and much more. Find more details on our benefits website.

Equal Pay Law:

Please be advised that the pay range listed for this position is intended to provide general guidance on the earning potential for the role. However, actual compensation will be determined in accordance with the Oregon Equal Pay Law and will take into account factors such as the candidate's relevant experience, education seniority, training, and/or tenure. Candidates should expect that initial offers will be made within the listed pay range and may not be at or near the top of the range.

Serving the Public, Even During Disasters:

Everyday, Multnomah County staff work together to serve as a safety net for our communities. During a disaster, this safety net becomes even more critical. All County employees have a role in serving the public during inclement weather, natural disaster, or other types of community emergency response. During these emergency responses, while typically there begins with a call for volunteers, county employees may ultimately be reassigned from their current position to a role in the emergency response in order to support the critical needs presented by our communities. For more information, please visit the Disaster Service Worker Information page.

Diversity and Inclusion: At Multnomah County, we don't just accept difference; we value it and support it to create a culture of dignity and respect for our employees.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. The EEO Know Your Rights poster is available for your reference. Multnomah County is a VEVRAA Federal Contractor. We request priority protected veteran referrals.

Veterans’ Preference: Under Oregon Law, qualifying veterans may apply for veterans’ preference. Review our veterans’ preference page for details about eligibility and how to apply.

Accommodation under the Americans with Disabilities Act: We gladly provide reasonable accommodation to anyone whose specific disability prevents them from completing an application or participating in this recruitment process. Please contact the recruiter below in advance to request assistance. Individuals with hearing or speech impairments may contact the recruiter through the Telecommunications Relay Service by dialing 711.

Questions?

Recruiter:

Norman Ross

Email:

norman.ross@multco.us

Phone:

+1 (503) 9882568 x82568

Application information may be used throughout the entire selection process. This process is subject to change without notice.

Disclaimer: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.

Job Profile:

9002 - Legal Assistant 1 (NR)