Marketing, Conference Administrator (Derm)(FWD)

Castle Biosciences Earns "Top Workplaces USA Award" for Phoenix, Pittsburgh, and Friendswood!

You won't find a work culture and benefits package like ours every day. Come join our team and a group of colleagues who love working at Castle!

Learn more at www.CastleBiosciences.com

Castle Biosciences Inc. is growing, and we are looking to hire a Conference Administrator working from our Friendswood, TX office, with a start date of November 1, 2025.

Why Castle Biosciences?

Exceptional Benefits Package:

• Excellent Annual Salary + 20% Bonus Potential
• 20 Accrued PTO Days Annually
• 10 Paid Holidays
• 401K with 100% Company Match up to 6%
• 3 Health Care Plan Options + Company HSA Contribution
• Company Stock Grant Upon Hire

A DAY IN THE LIFE OF A Conference Administrator

A typical day in this role involves coordinating speaker schedules and deadlines for national and regional conferences, ensuring timely submission of materials such as decks and titles, and serving as the liaison between speakers and internal teams. The day also includes managing product theater logistics-overseeing AV, catering, signage, and room setup-while maintaining timelines, ensuring vendor and venue compliance, and collaborating with Medical Affairs for content alignment. Project management plays a central role, with responsibilities that include maintaining Monday.com boards to track conference workflows, centralizing activities to ensure cross-team visibility, and uploading contracts to Media Lab in compliance with company standards. Financial and shipping management are also key, with tasks such as tracking and reporting accruals for conferences and advisory boards, submitting invoices, and managing FedEx shipments. In addition, this role supports marketing and campaign execution by creating and managing Salesforce campaigns and HubSpot event pages, handling RSVPs, and coordinating with Marketing Operations. Above all, the position emphasizes maintaining centralized administrative organization of all conference details to ensure cross-departmental visibility and alignment.

QUALIFICATIONS

• Strong coordination skills with experience managing multiple speaker schedules and deadlines across diverse stakeholders, ensuring timely submission of materials for national and regional conferences.
• Proven ability to oversee event logistics, including AV, catering, signage, and room setup, while ensuring vendor/venue compliance and alignment with Medical Affairs.
• Proficiency with project management platforms, including maintaining workflows and centralizing activities in Monday.com, as well as managing compliance-related documentation (e.g., Media Lab).
• Intermediate to advanced Excel skills, with the ability to perform V-lookups, cross-reference data across multiple platforms, and apply financial tracking to accruals, invoices, and shipments.
• Experience with marketing and CRM tools, including creating Salesforce campaigns, managing HubSpot event pages, coordinating RSVPs, and collaborating with Marketing Operations.

TRAVEL

• Limited travel - (3 Castle conferences a year)

SCHEDULE

• On-site, Monday-Friday, 8 hours a day, with some evenings and weekends as needed. Position is based in Friendswood, TX.

READY TO JOIN OUR BIOTECH TEAM?

We truly appreciate your time. If this feels like the right opportunity for you, we'd love for you to complete our mobile-friendly application. We're excited to learn more about you and look forward to connecting soon!

Castle Biosciences Awards and Research Developments!

WORK AUTHORIZATION

All candidates must be legally authorized to work in the United States. Currently, Castle Biosciences does not sponsor H-1B visas, OPT, or employment-related visas.

ABOUT CASTLE BIOSCIENCES INC.

At Castle, it all comes down to people. After all, disease doesn't just happen - it happens to people. We believe that disease management and treatment decisions can be better informed through a person's unique biology, which is revealed through the scientific rigor of our innovative, laboratory-developed tests. We are committed to empowering healthcare providers and patients with the goal of improved outcomes.

Every employee at Castle has an impact on patient care, and we work to ensure that everyone finds their work to be both challenging and rewarding. We behave with integrity and treat our colleagues with respect and kindness. Our culture fosters an environment of trust, transparency, and collaboration. We prioritize and encourage internal growth and professional development.

Castle Biosciences is an equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.

If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail ReasonableAccommodationsRequest@castlebiosciences.com.

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