Paralegal / Legal Administrator
AutoNation is seeking an experienced and detail-oriented Paralegal/Legal Administrator to join our legal team. The ideal candidate will have a strong background in managing transactional documentation, legal billing, and administrative support, with additional experience supporting transactions in commercial real estate, securities, and mergers & acquisitions (M&A). This role requires excellent organizational skills, the ability to manage multiple priorities and deadlines, and a proactive approach to supporting attorneys and internal stakeholders.
This is a hybrid role based out of our Fort Lauderdale headquarters.
Job Responsibilities:
1. Support real estate and M&A transactions, including assistance with preparing ancillary documents, due diligence and coordination with closings.
2. Manage legal billing and invoicing processes, including tracking outside counsel spending, and assisting with budget reporting.
3. Maintain and organize legal records, contracts, and databases.
4. Coordinate with internal departments and external counsel on transactional and compliance matters.
5. Utilize Microsoft Office tools—especially Outlook, Word, Excel, Teams, and OneDrive—to support daily tasks.
6. Provide administrative support to attorneys, managing multiple tasks from start to finish.
7. Communicate effectively, both verbally and in writing.
Organizational Relationships:
The Paralegal will work closely with a wide range of internal and external stakeholders, including:
· In-House Counsel: Partner directly with attorneys across the Legal Department on transactional matters, commercial real estate, M&A, and corporate governance.
· Other Paralegals / Legal Staff: Collaborate with fellow paralegals and legal assistants to ensure efficient workflow, knowledge sharing, and consistent document management practices.
· Business Units & Internal Departments: Coordinate with Finance, Accounting, Tax, Human Resources, and Operations teams to support transactions, corporate filings, and other initiatives.
· External Counsel & Advisors: Liaise with outside counsel and consultants on specialized legal matters.
· Regulatory Agencies: Interact with state and federal agencies to facilitate filings, registrations, and compliance.
Qualifications:
1. Minimum of 3 years of experience as a corporate or commercial real estate paralegal or legal administrator (either in law firm or in-house legal department).
2. Experience supporting real estate transactions and/or M&A deals is strongly preferred.
3. Law firm case management and billing software experience required, as well as proficiency in the use of Microsoft and various other software applications.
4. Excellent attention to detail, organizational skills, and ability to manage competing deadlines.
5. Strong interpersonal and communication skills, with ability to work collaboratively across teams.
6. Familiarity with corporate governance and SEC filings a plus
Exciting Benefits and Perks Await You:
Competitive compensation and 401k matching
Enjoy a healthy work-life balance with insurance plans (health, dental, vision) and maternity benefits.
Associate purchase and discount programs for new and pre-owned vehicles, services, parts, collision, accessories, and AutoGear
Access amazing deals and discounts through YouDecide, a website with offers from top providers and retailers
Join our DRVPNK mission to raise and donate millions of dollars to cancer research and treatment, partnering with cancer charities nationwide
AutoNation is one of the largest automotive retailers in the United States, offering innovative products, exceptional services, and comprehensive solutions, empowering our customers to make the best decisions for their needs. With a network of dealerships nationwide strengthened by a recognized brand, we offer a wide variety of new and used vehicles, customer financing, parts, and provide expert maintenance and repair services. Through DRV PNK, we have raised over $40 million for cancer-related causes, demonstrating our commitment to making a positive difference in the lives of our Associates, Customers, and the communities we serve.
AutoNation is committed to creating a diverse, equitable, and inclusive environment in our workplace and the services we provide. We welcome candidates from all backgrounds who are passionate about making a positive impact. Even if you do not meet every requirement, we encourage you to apply. Join our team and help us foster a culture of belonging while contributing to our revolutionary work in the automotive industry. We value innovation, teamwork, and a commitment to making a positive impact in the world.