Payroll and Benefits Coordinator

Job Synopsis

The Payroll & Benefits Coordinator plays a central role in ensuring MCC’s U.S. payroll, benefits, and worker care functions run smoothly and accurately. Serving as the primary U.S. payroll administrator, this position conducts biweekly payroll processing, maintains compliance, and partners closely with HR and Finance to ensure all adjustments are correctly captured. In addition, the coordinator provides vital administrative and data support for benefits processes and the broader Worker Care team of the HR department, helping to ensure timely documentation, strong data integrity, and smooth operations, all of which collectively serve and support MCC staff.

This is a 30 hour/week hybrid position. Mondays and Wednesdays are required full days in the office.

Job Details

Hourly Employee Part Time

Qualifications

Organizational values and culture: All MCC workers are expected to exhibit a commitment to a personal Christian faith and discipleship; active church membership; and nonviolent peacemaking. MCC is an equal opportunity employer, committed to employment equity. MCC values diversity and invites all qualified candidates to apply.

Essential:

• High school diploma with 1-3 years of experience in an administrative support, payroll, benefits or similar environment

• Strong organization skills and an exceptional attention to detail

• Strong interpersonal, collaboration, and relationship building skills

• Ability to work independently and in collaborative team environments

• Experience using Word, Excel, and Outlook

• Ability to hold sensitive information in strict confidence

• Strong technical skills and demonstrated ability to navigate and support a database

• Employment eligibility: Legally eligible to work in the U.S. MCC offers of employment are subject to a successful criminal background check(s).

Preferred:

• Prior experience with HR or similar administrative databases is a plus (Salesforce, Sage, ADP, or similar)

• Prior experience working for a non-profit organization is a plus

Anti-oppression commitment: MCC expects all staff to actively participate in an organization culture that focuses on dismantling any barriers based on race, economic inequality or gender-based oppression. This includes an expectation to assess and address any barriers within themselves, within their team(s), and within MCC.

Safeguarding commitment: (All Staff) All MCC Staff are expected to work collaboratively to create and maintain an organizational culture that prevents and responds to situations of abuse of power (sexual harassment, child abuse, racism, exploitation, and fraud among other situations). (HR Coordinator) Support management of safeguarding cases and training with MCC teams related to MCC priorities and framework, including prevention of and response to sexual violence and sexual exploitation, child protection, making teams safer places for diversity, trauma, response, self-care and resilience, among other possible topics.

This job description is designed to be a thorough list of the employee’s responsibilities. It may not be an exhaustive list of duties, particularly for short-term duties that may arise. This Job Description will be reviewed and updated at least annually to ensure recurring and routine duties are included in this job description.

Key Responsibilities

Specific tasks and duties: Payroll Administration (60%), Benefits Support (25%), Administrative (15%)

Payroll: (60%)

• Serve as the primary U.S. Payroll Administrator, including processing payroll biweekly in an accurate and timely manner that is compliant with all applicable laws

• Collaborate across HR and Finance teams to ensure smooth payroll processing between the two departments and confirm all relevant payroll adjustments are notated and accurately processed

• Collaborate across different HR and Finance functions to create, review, audit, and troubleshoot HRIS pay flow reports to ensure accurate capture and pulling of data

• Create and update payroll and benefits-related records for all MCC-US staff

• Maintain timely and accurate payroll records and conduct regular audits

Benefits & HRIS Coordination: (25%)

• Support the Worker Care Manager in processing and documenting benefit information.

• Process monthly benefits premiums and related billing for all group plans

• Keep a pulse on potential process improvements and recommend to the Worker Care Manager and Worker Care team as appropriate

• Ensure the accuracy of all benefits enrollment data in the HRIS

• Assist staff and managers with benefits questions

• Serve as an HRIS superuser and participate in monthly HRIS superuser meetings

Administrative: (15%)

• Serve as a point of contact for worker care staff inquiries

• Provide administrative support at key times of the year, including open enrollment

• Document staff needs/inquiries and pass along to worker care or broader HR staff

• Coordinate onboarding documentation and compliance, including processing and filing I-9 documentation, W-4 forms, and local tax forms

• Process paperwork for new hires, including benefits enrollment and other forms

• Provide other support to the worker care team as requested

• Participate in HR network, Worker Care team, and other meetings

• Other duties as assigned on a temporary basis

SUPERVISION: No direct supervisory responsibilities

TRAVEL EXPECTATIONS: Minimal, travel up to 5%

PHYSICAL ACTIVITY/DEMANDS: Occasionally ascending or descending stairs/ladders or the like. Constantly remaining in a stationary position, often standing or sitting for prolonged periods of time. Occasionally moving about to accomplish tasks or move from one worksite to another. Occasionally light work that includes moving objects up to 20 pounds. Constantly repeating motions that may include the wrists, hands, and/or fingers. Constantly assessing the accuracy, neatness, and thoroughness of work assigned.

ENVIRONMENT CONDITIONS: No adverse environmental conditions.

Start Date

07 Apr, 2026

Salary Details

Base salary: $22.51. Starting salary may be adjusted up to $25.01 based on previous experience.

Benefits

Medical, dental and vision coverage as well as 23 days paid vacation, sick time and 10 holidays/year pro-rated for FTE. Life insurance provided, as well as long and short term disability coverage. The retirement plan, with MCC contribution of 7%, begins after six months of employment.