Payroll Compliance Coordinator

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.

Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.

We have received recognition numerous times as a top place to work, most recently ranking on Glassdoor’s “Best Places to Work in the U.S. 2024” list, and U.S. News & World Report’s “Best Companies to Work for 2024” list. In addition, we have been recognized for having one of the country’s Top 50 Midsize Early Talent Programs by RippleMatch’s 2024 Campus Forward Awards. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com.

Why Insperity?

Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.

Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.

Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health & wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.

Payroll Compliance Coordinator

We are currently seeking a Payroll Compliance Coordinator to join our team. 

This position is responsible for using reliable and appropriate resources to facilitate the timely processing of a variety of compliance items associated with Payroll COE responsibility. This includes federal, state and local minimum wage data research, prior wage input/reconciliation, worksite employee medical contributions, SBEA requirements and any other necessary compliance and administrative tasks.

Responsibilities:

• Conducts appropriate analysis to calculate and input accurate amounts of Retroactive Benefit Deductions for worksite employees.
• Maintains the integrity of the Minimum Wage database to ensure compliance with applicable regulations/effective dates and accuracy of related reporting; partners with Legal to certify accuracy of data obtained from minimum wage resource(s).
• Facilitates the timely input and balancing of prior wage/tax data and deductions for new client worksite employees.
• Ensures the timely collection and processing of IRS Form 8973 from all clients to support Small Business Efficiency Act regulations; assists with annual mailing of client notification of the Page 3 renewal of IRS Form 8973
• Processes daily self-employed owner reports; ensures the timely setup and removal of self-employed owners to ensure proper taxation.
• Manages assigned team mailbox(es) ensuring quick turnaround times when responding to internal and external client inquiries.
• Provides positive, responsive service when communicating with payroll teams and other constituents to ensure timely issue resolution and high customer satisfaction.
• Ensures timelines and deadlines are met and keeps management informed of the possibility of any backlog or delays.
• Supports process and audit efforts regarding compliance items performed by the team.
• Maintains productive working relationships with internal customers.

Qualifications:

• High School Diploma or equivalent is required.
• One to two years of experience in a payroll and/or accounting administrative support role or job-related field is preferred.
• Data entry experience is required.

Benefits:

In this role, you’ll enjoy a competitive compensation package, as well as all of the great Insperity benefits and perks you’ve come to know including paid time off, 9 paid holidays, medical, dental and vision benefits, 401k and tuition reimbursement. At Insperity, we know that our employees’ success is our success, and we look forward to being a part of your future!

At Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.