Position Management Specialist-Oregon State Hospital (Administrative Specialist 2 SR 20)

Initial Posting Date:

05/15/2025

Application Deadline:

05/22/2025

Agency:

Oregon Health Authority

Salary Range:

$4,207 - $5,842

Position Type:

Employee

Position Title:

Position Management Specialist-Oregon State Hospital (Administrative Specialist 2 SR 20)

Job Description:

Opportunity Awaits, Apply Today! - Administrative Specialist 2 SR20-Position Management Specialist-Oregon State Hospital

Oregon State Hospital (OSH), a Joint Commission and CMS certified public psychiatric hospital, provides psychiatric hospital services and patient treatment services to persons committed by the Oregon courts as part of the state mental health system.

The Position Management Specialist in this role will manage the daily changes of Position Management data and personnel movements at OSH. This is done through the daily review and modification of position and incumbent related coding in Workday, OSH’s Complimentary Personnel Database (CPD), as well as modification of Org Charts and Position Management related forms, files and data. This position additionally provides technical and administrative support to managers and support staff related to OSHs Position Management processes.

The incumbent is responsible to ensure accuracy and consistency of information within Position Management files and datasets, Workday and the CPD. It is also responsible to ensure adherence to policy, procedure and bargained language that inform OSH position actions and requests from managers, support staff and HR partners.

• Process requests for Position Management actions from every area and department within OSH Salem, Junction City and Pendleton Cottage.
• Research position and personnel data from multiple sources, interpret and analyze the research for the purposes of assisting the Chief Financial Officer and Deputy Chief Financial Officer in the operation of all program areas within OSH.
• Research, analyze, create and prepare reports that include complex analysis of personnel and/or positions from multiple sources, including Workday, CPD, Position Management files and datasets, budget documentation and other data. This reporting will include exporting of files between software and platforms, development of reports in excel using formulas, tables, charts, graphs, PivotTables and other tools.
• Develop detailed reports that are distributed to OSH managers, staff, and agency partners such as org charts for all areas of the OSH system using Excel, Visio and other tools, supervisory manager contact lists, and other published reports.

The person in this position is expected to set a positive example, support OHA/OSH policies and procedures, follow OHA/OSH's core values/mission statement, use safe work practices, and obey all State and Federal laws, rules, and policies. This position may be eligible for remote/hybrid work, following policy and upon approval of the manager.

For a full review of the position description Click Here

If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At the Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all.

What We Are Looking For

Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OSH. These are the attributes we are looking for in our top candidate. If you possess any of these, please let us know in your application.

• Excellent customer services skills with the ability to effectively communicate detailed information, both orally and in writing, to a broad spectrum of executive, management, professional, technical and employees both within and outside the agency.
• Proficiency in Microsoft Office programs (Outlook, Word, Excel, PowerPoint, Access, Visio).
• Communication must be at a professional level with attention to grammar, spelling and punctuation.
• Ability to meet numerous firm deadlines with frequent interruptions in daily work schedule.
• Ability to work with people who have diverse interests.

Special Requirements: To be hired, you must have a criminal records check, and drug screen that meets OHA/OSH criteria at the time of hire, and throughout employment.

Application Guidance

How to Apply: Submission Requirements - At the time of application, ensure the work history in your applicant profile is up to date and attach a current copy of your resume and cover letter prior to the end of the application process.

External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.

• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.

After You Apply:

• Before the job announcement closes, log in to your Workday account to check for pending tasks under “My Applications” and complete them.
• Remember to check your email (including your junk folder) and Workday inbox for updates on your application.
• We value our veterans! To ensure the security of your information, kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

Reminders:

• Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills, including attention to detail, spelling, and grammar. For more tips and guidance, check out What you need to know to get the job!
• This announcement is for 1 vacancy, time type: full-time, permanent, SEIU represented, Administrative Specialist 2 SR20 position based in Salem, Oregon.
• This is a Hybrid position. Please check SECTION 4. WORKING CONDITIONS, of the position description linked above to review more details regarding the details surrounding the working conditions.
• Please download and save a copy of this job announcement and linked position description, as it is not available after the application deadline. For questions about the announcement, or if you require an alternate format to apply, please contact the Sr. Recruiter, Melissa Perez at: melissa.m.perez@oha.oregon.gov | (503)-209-7058.

Benefits of Joining Our Team

We offer a workplace that balances productivity with enjoyment; promote an atmosphere of mutual respect, dedication, and enthusiasm. You will collaborate with a team of bright individuals to work with and learn from. If you're driven by the passion to do something meaningful that changes lives, the Oregon Health Authority is the place for you. We also offer a competitive benefits package including:

• Excellent medical, vision, and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Optional life insurance, short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
• Employee benefits include 11 paid holidays, 3 personal business days, 8 hours of monthly sick leave, and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

• Training opportunities that will help grow your career with the State of Oregon.

Additional Details

• The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.
• Agency does not offer visa sponsorship. Within three days of hire, applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future, you will not meet Agency employment eligibility standards.

Helpful Links & Resources

How to Set Job Alerts | Workday Applicant FAQ | Oregon Health Authority | Facebook | Instagram | LinkedIn | Veterans Resources

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class—including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation—and we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position.

OHA is an anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.