Production Coordinator

POSITION TITLE: Production Coordinator PAY RATE: $22/hr

Join a High-Growth Legal & Corporate Services Leader

ABOUT THE ROLE:

Lexitas is seeking a highly organized and resourceful Production Coordinator to support our fast-paced court reporting production team. In this critical role, you will ensure the seamless flow of information, files, and job materials between reporters, proofreaders, transcribers, and internal team members. Your attention to detail, communication skills, and ability to prioritize will directly impact our ability to deliver timely, accurate transcripts to our legal clients.If you thrive in a deadline-driven environment and enjoy being the operational backbone that keeps work moving, this role offers an opportunity to make a meaningful impact while growing with a national leader in legal services.

KEY RESPONSIBILITIES:

• Receive and review incoming reporter jobs; assign appropriate resources based on job requirements.
• Manage accurate and timely file-sharing of all job materials, including transcripts and audio files.
• Maintain and update the Production Schedule to reflect all work in progress.
• Prepare and organize supporting paperwork when not provided by contractors or affiliates.
• Serve as a primary point of contact for proofreaders and transcribers, addressing workflow questions and issues.
• Collaborate with the Production Manager and office staff to meet tight deadlines and resolve challenges quickly.
• Support fellow Production Specialists as needed to ensure successful job completion.
• Correct job errors as identified by Production Specialists or the Production Manager.
• Notify the Production Manager promptly when productivity expectations or company goals may be at risk.
• Perform additional duties as assigned to support departmental operations.

WHAT WE’RE LOOKING FOR:

• A customer-first mindset with the ability to provide exceptional service to paralegals and attorneys.
• Strong written and verbal communication skills.
• Excellent attention to detail; highly organized and efficient.
• Ability to learn new software quickly; proficiency with Microsoft Outlook, Word, and Excel.
• Ability to work under pressure, meet deadlines, and manage multiple tasks at once.
• Flexibility to work occasional overtime as needed.
• Dependability, punctuality, and consistent follow-through.
• Ability to work both independently and collaboratively with team members.
• Positive attitude, strong work ethic, and willingness to take direction.
• Leadership qualities that reflect Lexitas’ SPIRIT values.

QUALIFICATIONS:

• High school diploma or equivalent required.
• Minimum of 2 years of administrative experience.
• Demonstrated success in a fast-paced, detail-intensive environment.
• Experience resolving operational challenges in partnership with management teams.
• Team-oriented approach with a commitment to operational excellence.

SUPERVISORY RESPONSIBILITIESThis role is not a supervisor position but has the potential to grow into a supervisory role. LANGUAGE SKILLS:Ability to effectively present information and respond to questions from internal and external customers whose first language is English. CERTIFICATES, LICENSES, REGISTRATIONS:None PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time. WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. TRAVEL REQUIREMENTS:This position requires no travel. OTHER DUTIES:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice. AAP/EEO STATEMENT:Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status. EOE Employer/Vet/Disabled.

PayType

Hourly

HiringRate

22