JB Management Inc.
Program Administrative Assistant
Location: Syracuse, NY
Position Summary:
- All local in-processing and administrative actions of employees
- Coordination and processing of employee travel requests
- Tracking of expenditures and financial obligations
- Maintenance of appropriate databases to ensure compliance with applicable guidelines
- Assist customer in data collection as needed
- Maintain employee training records
- Coordination with other corporate office support staff
- No travel required
Job Description:
- Manage calendars, schedule meetings, and resolve conflicts.
- Answer and route phone calls, emails, and greet visitors professionally
- Draft, proofread, file correspondence, reports, and internal documents.
- Maintain physical and digital filing systems.
- Coordinate travel arrangements and prepare itineraries.
- Support onboarding on new personnel (paperwork, equipment, access).
- Processing expense reports and basic bookkeeping.
- Interacting with corporate support staff
Skills:
- Proven Administrative experience
- Strong Communication and time-management skills
- Ability to multitask and meet changing deadlines
- Ability to work independently
Non-Essential Job Skills:
- Military Experience or experience working in a military environment is a plus
Qualifications/Certifications:
- High school diploma; associate/bachelor preferred.
- 4+ years administrative or office support experience.
- Strong written and verbal communication skills.
- Proficiency with Microsoft 365.
- Excellent time management and discretion with confidential information
- Active Clearance or the ability to obtain a clearance
Equal Employment Opportunity/M/F/disability/protected veteran status
PI286743678