Equal Opportunity Employer/Veterans/Disabled
Portland State University
Position Details
Position Details Proposed Start Date10/16/2026Classification TitleAdministrative SupportRankN - No RankWorking TitleProgram AdministratorDepartment310501 - IOA Inst Aging OfficePosition NumberD90960RepresentationAU - AAUP RenewableRenewableEnd date, if applicable 06/30/2027Position FTEVariable between .5 and 1.0, starting at .5 FTETenure StatusN - not applicable
Position Summary Brief Description of PSU/School/DeptPortland State University is Oregon’s most affordable public research university, located in the heart of one of America’s most dynamic cities. Our mission to “let knowledge serve the city” reflects our dedication to turning ideas into action — in Portland and around the world. The city is our campus, giving students unmatched access to career connections, a vibrant cultural scene and hands-on learning experiences with hundreds of community partners.
More than 20,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We are proud of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement and innovation.Position SummaryThe Program Administrator is the lead administrator position for the Institute on Aging, which also includes the Senior Adult Learning Center (SALC), the Oregon Center for Excellence in Behavioral Health and Aging (OCEBHA) and the Better with Age Initiative.
This position is responsible for assisting the IOA Director, faculty, and staff with coordinating a program of research, including research development and evaluation; establishing and defining operational programs and program guidelines needed for a research center; managing fiscal resources for research programs and projects; leading the support needed for recruitment, retention, communication, and faculty research initiatives; collaborating with IOA staff, PSU students and decision-makers; developing relationships with external groups and agencies; and supporting the SALC coordinator and SALC Advisory Council.
This is a variable FTE position, between .50 to 1.0 FTE, starting at .50 FTE, reporting directly to the IOA director.
In accordance with the AAUP collective bargaining agreement this position is open only to current PSU AAUP academic professionals. Article 17 Section 11 refers.Minimum Qualifications
- BA/BS with 3+ years of related experience.
- Knowledge of PSU program practices and operations.
- Experience working with Banner, DataMaster/Cognos or similar enterprise systems.
- General understanding of IOA research activities to track and report new grant, contract, philanthropic, or fee-for-service opportunities; maintain web presence and social media; and submit updates and achievements to PSU Currently and for IOA-related newsletters.
- Understand the basic function and policies associated with different funding sources, including E&G, PSU Foundation, and state- and federal awards and contracts.
- Ability to assist with proposal development such as organizing documentation, managing timelines, and facilitating information gathering for budget development.
- Training in gerontology or similar field.
- Intermediate level (or higher) expertise with Excel.
- Bachelor’s degree in business related field, such as finance, accounting, or HR.
- Ability to direct current and prospective undergraduate and graduate students to program resources and appropriate contacts.
- Proven ability to support to the department leadership, work groups, staff and student workers in an academic environment.
- Experience creating planning committees and organizing staff and team meetings to address department goals and funder deadlines.
- Ability to monitor and communicate the status of multiple projects, and keep projects on track.
- Capacity to work with minimal or no supervision.
- Create an environment that acknowledges, encourages, and celebrates differences.
- Function and communicate effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities, and cultural backgrounds.
- Seek opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement.
- Adhere to all of PSU’s policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct.
The starting annual salary for this position will be $58,596 ($29,298 at .5 FTE) but may be negotiated above this rate dependent upon the factors above, the budget of the hiring department, and approval from HR.
An excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon University System schools.
Please visit our total compensation calculator to see the full value of our benefits package.
Search Details Posting Close Date10/01/2026Projected Close Date for PostingClosesApplication screening begins09/18/2026Quick Linkhttps://jobs.hrc.pdx.edu/postings/50668
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * This position is open only to current PSU AAUP academic professionals. Are you currently employed as an AAUP academic professional?
- Yes
- No
- * Please describe the degree program for your Bachelor's degree.
(Open Ended Question)
- How did you first find out about this position?
- PSU Website
- Indeed.com
- HERCJobs
- Urban League of Portland
- Hispanic Metropolitan Chamber
- Oregon Employment Department
- Social Media
- Person Referral
- Career Builder
- Glass Door
- Other - Please describe in the next Question
- If you selected Other, please describe.
(Open Ended Question)
Applicant Documents
Required Documents
- Resume
- Cover Letter
- Professional References
PI287166536