Project Manager

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard Medical School?

Harvard Medical School's mission is to nurture a diverse, inclusive community dedicated to alleviating suffering and improving health and well-being for all through excellence in teaching and learning, discovery and scholarship, and service and leadership.

You’ll be at the heart of biomedical discovery, education, and innovation, working alongside world-renowned faculty and a community dedicated to improving human health. This is more than a job - it’s an opportunity to shape the future of medicine.

Job Description

The Project Manager, under the direction of the Director at the Undiagnosed Diseases Network (UDN) Data Management Coordinating Center (DMCC) in the Harvard Medical School (HMS) Department of Biomedical Informatics (DBMI), will play a central operational and administrative role within an interdisciplinary team of clinicians, researchers, bioinformaticians, and developers working to advance collaborative rare disease research. The UDN consists of the DMCC at HMS, 24 clinical sites, a sequencing core, and two model organism screening centers. Together, the UDN aims to:

1. Provide answers for patients with undiagnosed conditions
2. Generate new knowledge about disease mechanisms
3. Assess the application of emerging phenotyping and genomic technologies

The Project Manager will be closely involved in case operations, protocol maintenance, meeting coordination, and internal communications for the UDN DMCC. They will play a key role on the UDN Central team by supporting the case activities outlined below.

Primary Functions and Duties -

Case Operations:

• Participate in and coordinate case reanalysis initiatives.
• Communicate with researchers, participants, and the public about UDN cases.
• Coordinate case consultations and required follow up and maintain communications with UDN sites.
• Assist participants with submitting updates and medical records.
• Review and triage ClinVar, GeneMatcher, OMIM, and clinical updates for UDN participants.
• Create, maintain, and update administrative and technical standard operating procedures (SOPs).
• Initiate quarterly and biannual data quality assurance reviews in coordination with UDN sites.
• Assist with the training of genetic counseling students and interns.
• Work closely with genetic counselors, patient navigators, and UDN site coordinators to support progress on investigations for UDN participants.

Protocol and Investigator Maintenance:

• Develop, submit, and track protocol and consent modifications.
• Complete annual protocol reviews in a timely and efficient manner.
• Coordinate onboarding and training for new UDN sites.
• Serve as point of contact for site questions and liaise with the NIH central IRB as needed.
• Track and update investigator training records and manage access to shared resources, including the UDN Gateway.
• Partner with site coordinators to ensure adherence to IRB and regulatory requirements.

Meeting Coordination:

• Coordinate agendas, compile and distribute meeting minutes, and manage all pre- and post-meeting communications in collaboration with UDN leaders.
• Host virtual meetings (typically via Zoom) for 20 to over 100 attendees.
• Create and maintain calendar invitations for network meetings.
• Provide administrative and logistical support before, during, and after in-person meetings and events.

Qualifications

Basic Qualifications:

• 5 + years of experience, higher degree may count towards experience.

Additional Qualifications and Skills:

• Master's degree in genetic counseling is strongly preferred.
• Knowledge of the healthcare system and human subjects research.
• Ability to handle and manage sensitive (HMS Level 4) data.
• Outstanding interpersonal skills.
• Excellent verbal and written communication skills.
• Superb organizational skills and extreme attention to detail.
• Ability to independently meet all deadlines for deliverables and activities.
• Exceptional time management. Experience with Outlook and Zoom.
• Familiarity with IRB processes and human subjects research protocols.

Additional Information

• Term: This is a one-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position. 
• Standard Hours/Schedule: 35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Identity, Criminal
• Other Information: Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
• Staying Informed About Your Application: Due to the high volume of applications, we may not always be able to reach out right away, but you can track your status anytime through the Careers@Harvard portal.
• Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! https://www.gem.com/form?formID=16341e35-cbc6-4904-88a3-09b35763307e

Work Format Details

This is a position that is based at a Harvard campus location with some remote work options available. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 056. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy. Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.