Research Administration & Compliance Intern – Post-Award

Job Title
Research Administration & Compliance Intern – Post-Award

Requisition Number
DU14460

Department Name
40132:Collaborative Grant Services

Work Location
Fully remote

Salary Range
$15.00 /hour

Type of Position
Student

Position Time Status
Part-Time

Required Education

Current Honors College undergraduate student

Required Related Experience

Proficiency in Microsoft Office (Word, Excel); comfort with digital filing systems preferred
Strong attention to detail with excellent organizational habits
Interest in administration, compliance, data organization, or research support

Required License/Registration/Certification

None

Physical Requirements

repetitive motion related to computer work

Shift

Flexible with class schedule

Job Summary

The University of Kentucky is seeking motivated Honors College students for an internship offering hands-on experience in post-award research administration. This opportunity introduces students to the administrative, financial, and compliance processes that occur after a grant has been awarded—critical functions that ensure research projects remain compliant, well-documented, and aligned with sponsor and university requirements.

Interns will work alongside the Collaborative Grant Services (CGS) Post Award team to gain practical exposure to routine reporting, documentation workflows, financial compliance considerations, and the organizational systems that support funded research across campus.

Key Responsibilities:

Interns will assist with tasks designed for learning, growth, and practical skill development, such as:

• Reporting & Data Support:
  • Assist with gathering, organizing, and preparing documents for routine sponsor and internal reporting.
  • Support data entry and verification tasks that contribute to financial tracking and compliance monitoring.
  • Review award documents to identify reporting requirements and timelines.
• File & Record Management:
  • Maintain digital and physical project files in alignment with UK and federal documentation standards.
  • Help organize award folders, invoices, correspondence, and recordkeeping materials.
  • Ensure records are complete, accessible, and audit-ready.
• Resource Development:
  • Assist with drafting, formatting, and finalizing resource materials (e.g., templates, checklists, standard operating guides).
  • Contribute to updates of internal Post Award training materials and reference documents.
  • Help streamline information for end users, improving clarity and accessibility.
• Policy & Compliance Exposure:
  • Learn foundational concepts related to Uniform Guidance, cost principles, and sponsor expectations.
  • Participate in discussions about financial compliance, audit preparedness, and university policies.
• Training & Team Engagement:
  • Attend CGS team meetings, trainings, and professional development opportunities.
  • Engage in small projects that map and visualize Post Award workflow processes.
• Capstone Project:
  • Complete a project enhancing or analyzing a component of UK’s Post Award research administration ecosystem (aligned with Honors College course expectations).

Learning Outcomes:

By the end of the internship, students will be able to:

• Describe key stages of the post-award grant lifecycle and associated reporting requirements.
• Demonstrate skills in file management, documentation workflows, and basic reporting preparation.
• Understand how post-award processes support financial stewardship and research integrity.
• Communicate the importance of compliance, documentation, and transparency in funded research.

Qualifications:

• Current Honors College undergraduate student.
• Interest in administration, compliance, data organization, or research support.
• Strong attention to detail with excellent organizational habits.
• Proficiency in Microsoft Office (Word, Excel); comfort with digital filing systems preferred.

Duration & Structure:

• Semester-based internship (Fall/Spring).
• 10–15 hours per week with flexible scheduling.

Benefits:

• Professional experience in post-award research administration.
• Networking with UK research administrators and compliance specialists.
• Opportunity to earn Honors College credit (subject to approval).

Skills / Knowledge / Abilities

None

Does this position have supervisory responsibilities?
No

Preferred Education/Experience

None

Deadline to Apply
05/31/2026

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.