Seasonal Senior Coordinator, Brand Creative

Title

Seasonal Senior Coordinator, Brand Creative

Description

Department: Brand Creative

Reports to: Senior Manager, Brand Creative

Job Type: Seasonal - Full-time

Job Duration: September 22, 2025 - March 20, 2026

Job Classification: Hourly (Non-exempt)

Workplace Location: Los Angeles - 8949 Wilshire, Academy Museum

Summary/Objective:

The Senior Coordinator provides essential administrative support to the Brand Creative team during the peak of awards season. This role is ideal for someone who thrives in a fast-paced environment and enjoys collaborating across teams to support creative initiatives.

Essential Functions of the Job:

• Gather from teams, partners, or databases the assets and specs necessary for the design team to accept project requests.
• Maintain an organized, creative server structure through which the team stores and accesses assets.
• Request, receive, and organize invoices for submission for payment.
• Review presentations from other teams and partners or create new presentations for those same groups.
• Schedule meetings within the team, across teams, and with partners or vendors as needed.
• Coordinate messenger services and make occasional local deliveries or pickups.
• Support administrative needs such as Academy Collections image requests, Resource Schedule form submissions, creating server folders, and populating project tickets with these server links, etc.
• Research products, services, or vendors related to creative projects and share suggestions with the team. Initiate contact with selected product, service, or vendor companies as requested.

Required Competencies:

• 1+ year professional administrative experience on a creative or marketing team.
• Intermediate proficiency in Microsoft Office Suite.
• First-hand experience with project management software (e.g., Airtable, JIRA, Trello).
• Familiarity with basic Adobe Photoshop functions.
• Ability to multitask, work quickly, and meet deadlines.
• Ability to work independently as well as collaboratively across teams.

Preferred Qualifications:

• A bachelor's degree is preferred but not required.
• Familiarity with basic Adobe InDesign and Illustrator functions.
• Passion, integrity, and curiosity.
• Highly organized.

Work Environment:

• At Academy: Open-air cubicle.
• At Museum: Open-air desk space in shared workroom.

Travel: Travel will be minimal (<5%) and only requested when messenger services are not feasible. In these rare cases, the Senior Coordinator may conduct small local deliveries or pickups of creative goods (e.g., posters, samples, prints).

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception:Medical and religious accommodations approved by the Office of People & Culture.

Compensation: The expected salary range for this role is $24.00-$25.00 per hour. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

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Position Requirements



Full-Time/Part-Time

Full-Time

Position

Seasonal Senior Coordinator, Brand Creative

Location

Los Angeles

About the Organization

The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.


EOE Statement

The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.

This position is currently accepting applications.

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