Secretary 1

Introduction

Do you have experience above the routine clerk level in office support or secretarial work? If so, we invite you to explore this opportunity with the State of Connecticut!

The Connecticut Department of Energy and Environmental Protection is hiring a Secretary 1 at Sessions Woods Wildlife Management Area in Burlington, CT.

WHAT WE CAN OFFER YOU

• NEW: Visit our State Employee Benefits Overview page!
• The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.
• Professional growth and development opportunities.
• A healthy work/life balance to all employees.

Our state has a lot to offer - from fun activities for all ages, to great food and shopping, to beautiful state parks and forests, to our diverse cultures and rich history. Connecticut is a great place to live! Learn more about Connecticut here.

POSITION DETAILS
This is a full-time, 40 hour per week position on first shift. Schedule is Monday-Friday between 8:00am and 4:30pm.

In this position you will:

• Greet and assist visitors to Sessions Woods Wildlife Management Area Office (Burlington);
• Maintain inventory and ordering supplies and equipment as needed;
• Craft documents, including performing basic page setup, editing, and text formatting functions;
• Scan and electronically file or distribute documents;
• Process orders for licenses, magazine subscriptions, and other items;
• Process Conservation/Education Firearms Safety class results and prepare class materials needed by instructors;
• Assist various wildlife division programs with permit processing or license renewals;
• Manage requests for facility use and event scheduling as appropriate;
• Assisting staff with travel requisitions, fuel cards, and electronic toll passes;
• Collect and distribute mail.

ABOUT US

CT DEEP is charged with conserving, improving and protecting Connecticut's natural resources and environment as well as making affordable, clean and reliable energy available for the people and businesses of the state. The agency is also committed to playing a positive role in building Connecticut's green economy and fostering a sustainable and prosperous economic future.

The Wildlife Division is actively involved in conservation and management of all wildlife species and routinely works with a varied and diverse constituency ranging from hunters and anglers to students to governmental organizations and more.

Sessions Woods WMA focuses on conservation education, with facilities to bring school groups, the general public and natural resource professionals from throughout Connecticut and the region to participate in educational programs, demonstrations, and workshops pertaining to wildlife and natural resource management. These facilities include an education center with an exhibit area and a large meeting room, as well as interpretive trails, and habitat management demonstration sites. Sessions Woods WMA offers conservation education programs that use the expertise of Wildlife Division and other DEEP natural resource management staff. Staff may also be available, by appointment, to conduct group educational programs at the Center and to give technical assistance and professional advice to visitors on an individual basis.

For an inside look at how State of Connecticut employees Make an ImpaCT, watch the video below!

Selection Plan

FOR ASSISTANCE IN APPLYING:

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.

BEFORE YOU APPLY:

• Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.
• Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.
• Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.
• Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.
• Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.
• Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.

• Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

AFTER YOU APPLY:

• Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).
• Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression!
• Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.
• The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.
• Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.

QUESTIONS? WE’RE HERE TO HELP:

Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Jake Ferrari at jake.ferrari@ct.gov.

Join the State of Connecticut and take your next career step with confidence!

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency this class is accountable for performing a full range of secretarial support functions.

EXAMPLES OF DUTIES

Performs a variety of secretarial duties as described in the following areas:

• 
  TYPING:
  
  • Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;
  • Proofreads for content;
  • Edits using knowledge of grammar, punctuation and spelling.
• 
  FILING:
  
  • Designs office filing systems;
  • Organizes and maintains files (including confidential files);
  • Maintains, updates and reviews reference materials and manuals.
• 
  CORRESPONDENCE:
  
  • Composes routine letters/memoranda, etc. (e.g., standard replies and acknowledgement letters) for supervisor's signature.
• 
  REPORT WRITING:
  
  • Compiles information from standard sources and prepares data reports (e.g., number of forms processed during the month).
• 
  INTERPERSONAL:
  
  • Greets and directs visitors;
  • Answers phones and takes messages;
  • Answers questions requiring knowledge of terminology, organization, supervisor's responsibilities, etc. (e.g., appropriate referrals, general purpose of the unit).
• 
  PROCESSING:
  
  • Scans correspondence;
  • Pulls and attaches related materials;
  • Reviews, routes and prioritizes mail.
• 
  SECRETARY:
  
  • Arranges and coordinates meetings (including space and equipment);
  • Writes minutes of meetings, lectures, conferences, etc. from rough draft;
  • Takes notes and/or meeting minutes;
  • Prepares expense accounts;
  • Makes travel arrangements.
• 
  OFFICE MANAGEMENT:
  
  • Maintains an inventory of supplies and equipment;
  • Orders supplies when necessary;
  • Completes, processes, and maintains paperwork for purchasing (e.g., orders, requisitions, invoices, etc.);
  • Maintains time and attendance records;

Performs related duties as required

KNOWLEDGE, SKILL AND ABILITY

• 
  Considerable knowledge of
  
  • office systems and procedures;
  • proper grammar, punctuation and spelling;
• Knowledge of
  • business communications;
  • business math;
• 
  Skills
  
  • interpersonal skills;
  • oral and written communication skills;
• 
  Ability to
  
  • schedule and prioritize office workflow;
  • operate office equipment which includes computers, tablets, and other electronic equipment;
  • operate office suite software;
  • take notes (shorthand, speedwriting or other method acceptable to the supervisor).

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Two (2) years of experience above the routine clerk level in office support or secretarial work.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of one (1) year.

PREFERRED QUALIFICATIONS

• Experience with Microsoft Office 360 including, Excel, Outlook, Teams, and Word;
• Experience communicating in person, on the phone, and in writing with a variety of parties, including co-workers and the public.
• Experience working with confidential information, including social security numbers, Income information, and demographic information;
• Experience working with the public and providing customer service to both internal and external constituents;
• Experience multi-tasking in an office environment;
• Experience with wildlife, fisheries, forestry, or outdoor activities.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.