Secretary V - 008670

Posting Details

Position Information Position Number008670Position TitleSecretary V - 008670DivisionAcademic AffairsDepartment440530 - Educ Office of Contracts & GrantsMinimum QualificationsHigh school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.Preferred QualificationsJob Description SummaryThe University of South Alabama’s College of Education Office of Grants and Contracts is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position.Essential Functions

• Performs a variety of secretarial, clerical and administrative duties including the interpretation of routine rules, regulations, and policies to university officials and the public.
• Prepares special reports and performance of special work assignments.
• Participates in varying degrees in organizational and program matters.
• Performs work with a considerable amount of independence.
• Serves as personal assistant to the Director, SARIC.
• Prepares memos, reports and other correspondence using a PC.
• Makes arrangements for conferences including space, time, and place.
• Serves as recording secretary at council and committee meetings or conferences taking official minutes; prepares minutes for distribution.
• Researches and develops materials for use in the supervisor’s speaking engagements.
• Receives incoming mail and responds accordingly.
• Drafts and signs letters of acknowledgement, commendation, and notification for the supervisor.
• Researches and prepares highly technical, confidential, or complex reports.
• Maintains files alphabetical, numerical and chronological.
• Packages learning materials such as binders, signs, and books for educators.
• May supervise and train secretarial and clerical employees.
• Keeps the supervisor’s calendar and arranges various appointments; maintains itinerary, makes travel arrangements and hotel reservations.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information Number of Vacancies1Position End Date (if temporary)Job Open Date09/09/2026Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you at least 18 years of age?
   • Yes
   • No
2. * Do you have a legal right to work in the United States?
   • Yes
   • No
3. * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
   • Yes
   • No
4. * What is the highest level of education you have completed?
   • Less than High School
   • High School Diploma or equivalent
   • Associates Degree
   • Bachelors Degree (or will obtain within 6 months)
   • Masters Degree (or will obtain within 6 months)
   • Terminal Degree (or will obtain within 6 months)
5. * How many years of related experience do you have?
   • Less than 1 year
   • Between 1 - 3 years
   • Between 3 - 5 years
   • Between 5 - 7 years
   • More than 7 years
6. * How did you hear about this position?
   • USA website
   • LinkedIn
   • Zip Recruiter
   • Indeed
   • HigherEd Jobs
   • Alabama Career Center / Alabama Works
   • Facebook
   • Word of mouth
   • Other

Applicant Documents

Required DocumentsOptional Documents

1. Resume
2. Cover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyr…. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

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