Senior Administrative Assistant

Title: Senior Administrative Assistant

Division: Provost's Office

Department: Kinney College of Nursing & Health Professions

FLSA Status: Non-Exempt

Salary Range: Grade 5: $13.63/hour

EEO Job Group: 5 E6

Position Summary

The University of Southern Indiana seeks applications for a Senior Administrative Assistant in the Kinney College of Nursing and Health Professions. This role will provide administrative support for the the Radiologic Imaging Sciences program, the Diagnostic Medical Sonography program and the Respiratory Therapy program.

Duties/Responsibilities

• Provide administrative support to the program chairs and faculty.
  
  
• Provide receptionist service by greeting visitors, answering telephone, routing mail, and performing gatekeeping functions.
  
  
• Purchase supplies for programs, including credit card use and reconciliation and ordering supplies through the university procurement system.
  
  
• Collect and collate accreditation documents and curriculum documents, and provide assistance with program evaluation processes.
  
  
• Assist in development, maintenance and improvement of student information systems by establishing files on new students; entering information in databases; compiling reports; preparing student lists.
  
  
• Communicate with students to help resolve issues, problems and situations that may occur.
  
  
• Provide support for program selection processes. Assist with course scheduling and coordinate section changes, room rescheduling and textbook orders.
  
  
• Assist faculty in editing class syllabi and other teaching materials.
  
  
• Provide information for budget development and implementation.
  
  
• Help maintain program websites.
  
  
• Maintain and track health documentation for student clinical rotations. Contribute to the update of student and faculty handbooks, student orientation documents and clinical documents.
  
  
• Assist in organization of special events for students.
  
  
• Field and answer oral and written inquiries about the programs.
  
  
• Attend meetings and when appropriate, take minutes for distribution to faculty and future accreditation reviewers.
  
  
• Work with other administrative assistants to support the needs of Kinney College.
  
  
• The above duties are not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Required Knowledge and Skills

• High school diploma or GED.
  
  
• Two years office or comparable work experience.
  
  
• Experience with computers, spreadsheets, databases, and electronic mail.
  
  
• Strong written and oral communication skills.
  
  
• Strong organizational, interpersonal, and time management skills.
  
  
• Strong customer service skills.
  
  
• Strong attention to detail and the ability to multi-task.
  
  
• Strong problem solving skills.
  
  
• Ability to be flexible and the willingness to learn new responsibilities in a short time.
  
  
• Ability to work in a team environment and the flexibility to move from one project to another.
  
  
• Ability to work cooperatively with a diverse group of internal and external individuals.

Preferred Knowledge and Skills

• College degree or some college coursework.
  
  
• Knowledge of Banner and Blackboard technologies and webpage maintenance.

Regular Work Hours/Travel Requirements

• Standard work hours are Monday through Friday, 8:00am – 4:30pm.
• Hours may be adjusted for program/center coverage needs. An occasional change in schedule and/or overtime may be required.

About the College

Kinney College, along with university support, offers a robust infrastructure for program success, including a dedicated four-person technology team supporting academic programs and five full-time academic advisors available for student advising and activities. All clinical programs within the College are fully accredited, with an exemplary record in student licensure achievements.

About the Department

For more information about Kinney College of Nursing and Health Professions at the University of Southern Indiana, please visit usi.edu/health.

Application Process

Click “Apply Now!” near the top right of this page to complete an application and upload application materials. Application materials should include:

• Resume

About USI

The University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. We offer employees exceptional benefits! Benefits for this position include:

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

For more information about the benefits that USI offers, please visit www.usi.edu/hr/benefits.

Pre-Employment Screening

A background check will be required for employment in this position.

Authorization to Work in the United States

USI will not sponsor an employment-related visa for this position.

Interview Accommodations

Persons with disabilities requiring accommodations in the application and interview process please contact the manager of Employment at mcweinzapf@usi.edu or (812) 464-1840. Contacting the manager of Employment is intended for use in seeking disability-related accommodations only. For general applicant inquiries, contact Human Resources at HumanRes@usi.edu or (812) 464-1815.

EEO Statement

USI is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities