Senior Associate Director of Athletics - Finance and Administration

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join the Harvard Faculty of Arts and Sciences?

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Description

Job Summary:

Provide strategic direction, leadership, and oversight of financial operations for multiple finance and/or operational functions.

Job Specific Responsibilities:

Reporting to the Director of Athletics and as a member of the Athletics Department Leadership team, the Senior Associate Director of Athletics – Finance and Administration provides operational strategic direction, leadership and oversight of finance, budgeting, payroll management, and resource allocation for the Athletics Department. This role partners closely with FAS Finance, FAS HR, Office of the General Counsel, Strategic Procurement and Harvard Risk Management to ensure Harvard Athletics is compliant with all financial and administrative policies. Directly oversees the Finance Office.

Duties and Responsibilities:

Finance

• Serves as the Athletics Department’s Chief Financial Officer and directs the department’s financial operations ensuring financial management of $70M annual activity-based operating budget including financial accounting on a monthly, quarterly, and annual basis; financial planning and analysis including annual budgets, forecasts, and long-range planning as well as financial reporting and modeling; financial operations including payroll, accounts receivable, accounts payable and reimbursements.
• Directs the development and implementation of capital budget projects ranging from $1M to $25M. Oversees capital project approval process ensuring adequate funding and monitoring of project costs.
• Directs annual operating budget process including development of budget targets, budget review meetings with all coaches and administrators, and final budget approval.
• Assists the Director of Athletics in the strategic planning of department financial matters and makes recommendations based on resources and priorities.
• Oversees evaluation of financial proposals for new FTEs and departmental initiatives.
• Oversees monthly, quarterly, annual, and multi-year financial statement preparation and reporting. Establishes department metrics to evaluate and measure program performance. Monitors activity-based results to ensure financial viability and budget accountability.
• Oversees the annual NCAA audit and the Department of Education Equity in Athletics Disclosure Act report filing.
• Oversees and monitors internal audit project results.
• Oversees financial training for coaches and administrators.
• Presents department financial information to internal and external constituencies.
• Directly supervises the Finance Office staff. Attracts, develops, and retains outstanding people who directly support coaches and student athletes.

Collaborative Revenue Development Support

• Partners with Deputy Director of Athletics - External Operations to establish, track, and report on financial metrics and key performance indicators aligned with strategic revenue goals.

Department Representation

• Represents the Athletics Department as a member of the FAS Administrative Advisory Board, FAS Administrative Council and FAS Tub Financial Officers Committee.

Working Conditions:

• Work is performed in an office setting
• Evening and weekend time will be required occasionally for special athletics and alumni events

Qualifications

Basic Qualifications:

• Bachelor’s degree or equivalent work experience required
• Minimum of 10 years’ relevant work experience
• Supervisory experience

Additional Qualifications and Skills:

• MBA or Master's degree in relevant field
• CPA preferred
• Knowledge of Microsoft Office Suite, advanced excel skills
• Knowledge of advanced financial administration principles
• Excellent interpersonal and communication skills essential
• Strong customer service orientation and collaborative work style
• Thorough knowledge of accounting theory and practice
• Demonstrated ability in creative problem solving

Additional Information

• Standard Hours/Schedule: 35 hours per week
• Compensation Range/Rate (including Shift Differential if applicable): N/A
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Identity, Education, and Criminal

Work Format Details

This position is based on-site at a Harvard campus location. Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges

This position is salary grade level 060. Please visit  Harvard's Salary Ranges  to view the corresponding salary range and related information.

Benefits

Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and caregivers
• Professional development opportunities including tuition assistance and reimbursement
• Commuter benefits, discounts and campus perks

Learn more about these and additional benefits on our Benefits & Wellbeing Page.

EEO/Non-Discrimination Commitment Statement

Harvard University is committed to equal opportunity and non-discrimination. We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard’s academic purposes.

Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, sex, ethnicity, color, national origin, religion, disability, or any other characteristic protected by law or identified in the university’s non-discrimination policy. Harvard’s equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.