Senior Coordinator, Awards and Special Events

Title

Senior Coordinator, Awards and Special Events

Description

Department: Awards Production and Events

Reports to: Chief Oscars Officer

Job Type: Full-time – Regular

Job Classification: Hourly (Non-exempt)

Workplace Location: Los Angeles – 8949 Wilshire

Summary/Objective:

The Academy of Motion Picture Arts and Sciences is seeking an organized, proactive, collaborative Senior Coordinator to provide primary administrative support to the Chief Oscars Officer (COO), who leads the Awards and Events team. This individual will play a vital role in managing a fast-paced, high-profile environment that oversees the production of the Oscars and other marquee Academy events.

We’re looking for a detail-oriented team player and strong communicator with a passion for the Oscars, event production, and movies.

Essential Functions of the Job:

• Manage the COO’s calendar, oversee production timelines, and track key deliverables, including for the Oscars and other marquee Academy events.
• Coordinate meetings, generate and distribute meeting notes and follow-ups.
• Support the COO, and the team across all events, including the Museum Gala, Governors Awards, and the Oscars.
• Handle all invoices and expenses for the COO and team as needed, ensuring timely processing.
• Regularly correspond with Academy executives and teams, as well as Academy members, filmmakers.
• Maintain organized digital filing systems on the server and ensure timely and accurate distribution of documents, assets, and files to relevant stakeholders.
• Review, proofread, and edit a variety of documents to ensure clarity and accuracy.
• Coordinate all aspects of travel as needed for the COO and others as needed.
• Support in any additional departmental/team projects as needed.

Required Competencies:

• 1–3 years of experience in entertainment, event production, or a related field.
• Discretion and professionalism in handling confidential and sensitive information.
• Basic knowledge of Airtable and Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Strong organizational skills with keen attention to detail.
• Proactive, self-motivated, and capable of taking ownership of projects.
• Ability to manage and prioritize multiple tasks from various stakeholders in a fast-paced environment.
• Comfortable working in a high-volume, deadline-driven office.
• Flexibility to work evenings and weekends as required.

Preferred Qualifications:

• A college degree is preferred.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception:Medical and religious accommodations approved by the Office of People & Culture.

Compensation: The expected salary range for this role is $52,000.00 - $55,000.00. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

Benefits:

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off, including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through CompPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage

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Position Requirements



Full-Time/Part-Time

Full-Time

Position

Senior Coordinator, Awards and Special Events

Location

Los Angeles

About the Organization

The Academy of Motion Picture Arts and Sciences is a global community of more than 10,000 of the most accomplished artists, filmmakers and executives working in film. In addition to celebrating and recognizing excellence in filmmaking through the Oscars, the Academy supports a wide range of initiatives to promote the art and science of the movies, including public programming, educational outreach and the Academy Museum of Motion Pictures.


EOE Statement

The Academy is committed to equal opportunity in employment and to creating and valuing diversity in its workforce. Maintaining a diverse workforce is important to the Academy. The Academy enforces a strict policy that prohibits discrimination in hiring, training, compensation, promotion, transfer, or termination, whether on the basis of race, color, national origin, religion, sex, disability, age, veteran status, sexual orientation or genetic information. This includes a workplace that is free of all forms of harassment. Also, to help foster diversity, the Academy uses programs that ensure fairness of opportunity, pay, and growth to all applicants and employees. Every employee of the Academy is required to follow this policy and to preserve the Academy’s commitment to diversity.

This position is currently accepting applications.

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