Senior Coordinator, Legal Department

Department: Legal
Job Type: Full-time – Regular
Job Classification: Hourly (Non-exempt)
Workplace Location: Los Angeles – 8949 Wilshire
Compensation: $25.00 - $26.00 per hour

Summary/Objective:
The Senior Coordinator provides administrative support to the Legal Department, including department operations, records management, award-related processes, and general departmental administration.

Essential Functions of the Job:

• Process department payment requisitions, expense reports, and maintain budget records.
• Maintain records related to awards statuettes.
• Coordinate awards statuette nameplate operation.
• Coordinate statuette repairs and replacements in accordance with Academy policy.
• Assist with trademark document matters obtaining notarization and legalization of documents.
• Assist the Senior Manager of Legal and Business Affairs as needed.
• Assist the Legal Department attorneys as needed.
• Other duties as assigned.

Required Competencies:

• A high school diploma or equivalent certificate of completion.
• At least 2 years’ work experience providing administrative support.
• Must be willing to become a Notary Public.
• Experience with record-keeping databases and document management.
• Proficiency in Microsoft Office Suite applications (Outlook, Word, Excel, and PowerPoint) at a beginner to intermediate level.
• Must be detail-oriented and able to work on multiple projects in a fast-paced environment.
• Flexibility, with the capacity to multitask, prioritize, meet deadlines, follow instructions, and work independently.
• Outstanding communications a must, including fluency in English and highly professional verbal and written communication with special attention to detail and accuracy.
• Ability to work professionally and gracefully with Academy members and the public.

Preferred Qualifications:

• A bachelor’s degree is preferred.
• Experience with art preservation and repairs is preferred.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Our Benefits:

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through CompPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage

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