Senior Coordinator, Marketing

Department: Marketing and Communications
Reports to: Senior Vice President, Marketing and Audience Development
Job Type: Full-time – Regular
Job Classification: Hourly (Non-exempt)
Workplace Location: Los Angeles – 8949 Wilshire

Summary/Objective:
The Senior Coordinator, Marketing, supports the Academy-wide marketing department in the planning and execution of marketing projects. You will support the Academy’s SVP, Marketing and Audience Development, as well as help plan and implement campaigns, marketing partnerships, promotions, events, trafficking of assets, paid advertising development and execution, tourism and sales initiatives primarily in support of the Academy, with additional support for the museum.

Essential Functions of the Job:

• Support the SVP Marketing and Audience Development with scheduling, meeting preparation, expense reports, review tracking, and marketing projects as needed.
• Send agendas and take notes in meetings, sending recaps and distributing key reports and documents as follow-up.
• Project manage promotional partnership deliverables across Academy, Academy Foundation, Oscars initiatives, and Academy Museum.
• Create and maintain spreadsheets for all marketing partnerships, ensuring that programs are executed on time and on budget.
• Support the SVP Marketing by managing reviews and approvals, prioritizing work based on deadlines. Aid in routing marketing collateral to other stakeholders, communicating feedback efficiently and effectively.
• Coordinate the execution of marketing priorities across all areas, including paid media, marketing partnerships, events, sweepstakes, editorial, submitting creative requests for various marketing needs, managing timelines, traffic creative materials, and tracking deadlines.
• Manage Marketing team meetings by owning scheduling, creation of agenda, and tracking follow-up.
• Support the SVP, Marketing and Audience Development in preparation of presentations, wrap reports, Board updates, and general marketing materials for internal and external distribution.
• Collaborate with the Director, Marketing, to support media agencies in the development and implementation of media plans and advertising.
• Work with the Academy communications team to provide information about key museum events for inclusion in the newsletter.
• Provide support to group sales and group visitors to all Academy campuses.
• Manage invoicing process with vendors, consultants, and partners.
• Update and distribute key reports and documents such as status reports, agendas, and one-sheets.

Required Competencies:

• A bachelor’s degree is required.
• 2+ years of professional marketing experience at an agency or in the entertainment industry. Cultural institution experience is a plus.
• Experience working in a fast-paced environment, managing multiple priorities.
• Passion for film as an art form and connecting with consumers in innovative and disruptive ways.
• Demonstrated skill in written communication, especially in emails and presentation decks.
• Experience building relationships across multiple departments.
• Experience in brand marketing in a complex, multi-faceted organization.
• Commitment to working with people from diverse backgrounds.
• Demonstrated experience with complicated scheduling and time management for a senior leader, knowing how to prioritize.
• Demonstrated experience creating project management systems and processes.
• Demonstrated ability in proactive project management with attention to detail.
• Experience with PCs, Word, Excel, PowerPoint, Outlook, AirTable, Slack & social media platforms.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception:Medical and religious accommodations approved by the Office of People & Culture.

Compensation: The expected salary range for this role is $23.00 - $25.00 per hour. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

Benefits:

• Comprehensive medical, dental, and vision coverage.
• 15 days of PTO, plus company-paid holidays.
• Additional time off including summer hours, winter hours, and a cultural floating holiday.
• Paid sick leave.
• Paid parental leave.
• 401k retirement plan with a company match
• Clean Air Commuter Program
• Employee Assistance Program through CompPsych Guidance Resources.
• Wellness benefits through Cigna Healthcare.
• Free access to 16,000+ online courses through LinkedIn Learning
• Free Academy membership screenings
• Free tickets and screenings at the Academy Museum
• Employee discounts through LifeMart and Working Advantage

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